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Data Protection Oath of Confidentiality - Research Student template form
This form is to be used by PG research students to ensure that they understand and commit to their obligations to process personal data in compliance with data protection laws and University policy when processing personal data for research purposes under the auspices of the University.
University governance
> Data protection
Last reviewed 12 March 2025
Word 36KB
Procedure
Data Protection Rights - Erasure Request Form
A form for Data Subjects to request erasure of their personal data under the Data Protection Act 2018
University governance
> Data protection
Last reviewed 31 January 2025
Word 49KB
Information
Policy on the use of Captured Content
A policy outlining the approach, rights and responsibilities for the University, staff, and students around our commitment to ensuring suitable captured content in lectures and teaching is made available to students.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 31 August 2023
Word 56KB
Policy
Safeguarding Policy and Support Framework
A policy outlining the steps we take to safeguard the University community and protect them from harm and abuse.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 15 September 2025
Word 33KB
Policy
Role Description - ESB Developer
Role description for ESB Developer.
Working here
> Role description
Last reviewed 11 May 2025
Word 521KB
Information
Relocation Expenses Claim Form
Relocation expenses claim form.
Working here
> Recruitment
Last reviewed 28 October 2021
Word 223KB
Procedure
Application Form - shortened version
Shortened application form for professional services roles
Working here
> Recruitment
Last reviewed 24 April 2025
Word 100KB
Information
Student Visa Worker Declaration Form
Declaration form for student visa holders who are going to undertake work at the University.
Working here
> Recruitment
Last reviewed 31 January 2025
Word 68KB
Procedure
Protection of Vulnerable Groups (PVG) Policy
The University is committed to providing a safe and protected environment for its staff and students at all times, and complying with the relevant legislation to ensure that where staff carry out ‘regulated work’ under the Protection of Vulnerable Groups (PVG) (Scotland) Act 2007 they are PVG scheme members.
Working here
> Recruitment
Word 164KB
Policy
Interview Expenses Claim Form
Form so candidates who need to travel to Edinburgh for interview can claim their expenses.
Working here
> Recruitment
Word 152KB
Procedure
Homeworking Policy
This policy covers the conditions for homeworking on an occasional, regular and permanent basis. Also included is a homeworkers health and safety checklist.
Working here
> Pay, benefits and conditions
Last reviewed 15 September 2025
Word 208KB
Policy
Carers At Work Policy
The purpose of this policy is to set out the support available to colleagues who are working carers, to encourage a workplace culture in which colleagues feel supported and able to manage any challenges they face in balancing the demands of their home and work responsibilities.
Working here
> Pay, benefits and conditions
Last reviewed 5 February 2025
Word 190KB
Policy
Disability At Work Policy
The purpose of this policy is to outline the process for supporting colleagues who have a disability and aims to create a framework for collaborative dialogue between the colleague and their manager, the University, and external agencies.
Working here
> Pay, benefits and conditions
Last reviewed 21 May 2025
Word 254KB
Policy
Disciplinary Policy
The policy provides advice and support for managing poor conduct at work, including performance-related misconduct where there is a persistent or wilful failure to meet appropriate standards.
Working here
> Pay, benefits and conditions
Last reviewed 15 September 2025
Word 142KB
Policy
Resolution Policy
This policy sets out the framework for raising, addressing and resolving concerns promptly, fairly and consistently.
Working here
> Pay, benefits and conditions
Last reviewed 15 September 2025
Word 200KB
Policy
Public Interest Disclosure Policy
This policy aims to encourage colleagues to report suspected wrongdoing and provides guidance on how to raise those concerns.
Working here
> Pay, benefits and conditions
Last reviewed 15 September 2025
Word 185KB
Policy
Adoption Policy
This policy provides information regarding the University’s adoption provisions and explains colleagues entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 7 March 2025
Word 187KB
Policy
Dignity at Work Policy and Procedure
This policy and procedure applies to everyone at the University and aims to help prevent bullying, harassment, discrimination and victimisation.
Working here
> Pay, benefits and conditions
Last reviewed 15 September 2025
Word 481KB
Policy
Alcohol and Substance Misuse Policy
This policy provides guidance to managers and colleagues on the action that should be taken where they know or suspect a colleague may be using or misusing alcohol or other substances and signposts to support.
Working here
> Pay, benefits and conditions
Last reviewed 7 March 2025
Word 192KB
Policy
Flexible Working Policy
This policy includes the eligibility and procedure for making a flexible working request, and you will find a form to apply.
Working here
> Pay, benefits and conditions
Last reviewed 25 February 2025
Word 190KB
Policy
Social Media Usage Policy
This policy provides guidelines for staff to comply with legislative requirements in relation to social media usage.
Working here
> Pay, benefits and conditions
Last reviewed 15 September 2025
Word 183KB
Policy
Shared Parental Leave Policy
This policy covers the rights and responsibilities of eligible colleagues who wish to take shared parental leave.
Working here
> Pay, benefits and conditions
Last reviewed 11 March 2025
Word 521KB
Policy
Attraction and Retention Premium Policy
This policy helps ensure that where necessary, the University can continue to recruit and retain colleagues when the labour market presents difficult conditions.
Working here
> Pay, benefits and conditions
Last reviewed 15 September 2025
Word 184KB
Policy
Paternity Policy
This policy provides information regarding the University’s paternity provisions and explains the colleague entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 15 September 2025
Word 183KB
Policy
Maternity Policy
This policy sets out the rights of colleagues to maternity leave and pay and provides information regarding the University’s maternity provisions and entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 7 March 2025
Word 439KB
Policy
Unpaid Parental Leave
This policy explains the purpose, eligibility and conditions of unpaid parental leave.
Working here
> Pay, benefits and conditions
Last reviewed 21 May 2025
Word 181KB
Policy
Time Off For Dependant Care
This document is set out to provide clarity on the situations that are included in time off for dependants, as well as the procedure to be followed.
Working here
> Pay, benefits and conditions
Last reviewed 12 February 2025
Word 116KB
Policy
Enjoy Cashless and loyalty scheme terms and conditions
This document outlines the terms and conditions for staff and students using the cashless and loyalty service in the University's catering outlets.
Property and facilities
> Catering
Word 20KB
Policy
Catering Services Sustainable Food Policy
Policy covering the University's sustainable food practices.
Property and facilities
> Catering
Last reviewed 31 January 2025
Word 938KB
Policy
Heating Operation Policy and Procedure
Policy covering operation of heating installations and procedure for dealing with heating problems.
Property and facilities
> Facilities
Last reviewed 29 April 2020
Word 58KB
Policy
Film and photo display notice for events
Printable signage to be used at events to alert attendees that filming and/or photography is taking place.
Property and facilities
> Events
Last reviewed 12 May 2025
Word 860KB
Information
Unusual event notification form
Form to be completed when planning an unusual event.
Property and facilities
> Events
Word 40KB
Procedure
General consent form - permission to use photographs and film footage
Consent form for subjects to give permission for the use of their photographs, film, words and quotes to be used in promotional materials related to the University.
Property and facilities
> Events
Last reviewed 12 May 2025
Word 859KB
Information
General consent form for persons under 18 - permission to use photographs and film footage
Consent form for the parent/guardian of someone under 18 years of age to give permission for the use of their photographs, film, words and quotes to be used in promotional materials related to the University.
Property and facilities
> Events
Last reviewed 12 May 2025
Word 860KB
Guidance
eCycle user agreement and registration form
User agreement and registration form for all users of the eCycle scheme to complete.
Property and facilities
> Travel
Word 51KB
Procedure
Visitor parking request form
Form for requesting on the day visitor parking.
Property and facilities
> Travel
Word 28KB
Guidance
Risk Assessment Form
Official university blank template for carrying out risk assessments
Property and facilities
> Health and safety
Last reviewed 30 July 2023
Word 45KB
Procedure
Contractor Induction Signing Sheet
Form to be signed by all contractors.
Property and facilities
> Health and safety
Last reviewed 29 November 2024
Word 37KB
Procedure
Contractor Induction Form
Form to be completed by all contractors.
Property and facilities
> Health and safety
Last reviewed 29 November 2024
Word 53KB
Procedure
Guidance and process flow for Programme Leaders to gather student leavers data
This guidance outlines the steps a Programme Leader should take when a student chooses to leave the university.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 21 October 2025
Word 46KB
Guidance
Assessment Declaration Cover Sheet
Assessment declaration cover sheet for students to declare that submitted work is their own, and other sources have been acknowledged - including use of Generative Artificial Intelligence (Gen AI).
Learning and teaching
> Resources
Last reviewed 28 October 2025
Word 48KB
Guidance
Acting up and Additional Responsibility Allowance Policy
This policy provides information regarding colleagues who are acting up or have additional responsibility in their current role.
Working here
> Pay, benefits and conditions
Last reviewed 22 October 2025
Word 178KB
Policy
Postgraduate Research Degree Fee Waiver Scheme 2025
The document outlines the Postgraduate Research Degree Fee Waiver Scheme approved in 2025. It provides full tuition fee waivers for eligible full-time MRes and PhD students to support high-quality research projects lacking external funding.
Research, innovation and enterprise
> Research
Last reviewed 29 October 2025
Word 51KB
Procedure
Postgraduate Research Degree Fee Waiver Scheme - Appendix 2
This application form is Appendix 2 of the Postgraduate Research Degree Fee Waiver Scheme.
Research, innovation and enterprise
> Research
Last reviewed 29 October 2025
Word 59KB
Plan
Postgraduate Research Degree Fee Waiver Application Form 2025 - Appendix 1
This application form is Appendix 1 of the Postgraduate Research Degree Fee Waiver Scheme 2025.
Research, innovation and enterprise
> Research
Last reviewed 29 October 2025
Word 59KB
Plan
Attendance Management Policy
This policy provides a clear framework for reporting, recording and managing all sickness absences in a fair and consistent way.
Working here
> Pay, benefits and conditions
Last reviewed 22 July 2025
PDF 149KB
Policy