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Casual Hours Claim Form
Form for casual workers to claim for hours worked.
Working here
> Pay, benefits and conditions
Last reviewed 1 March 2025
Excel 34KB
Procedure
Pay scales 2024-25 - Senior Managers
2024-25 pay scales for Senior Managers, with on costs for National Insurance (NI) and Pensions.
Working here
> Pay, benefits and conditions
Last reviewed 10 January 2025
Excel 17KB
Information
Pay scales 2025-26 - academic Grades 4 - 7
2025-26 pay scales for academic Grades 4 - 7, with on costs for National Insurance (NI and Pensions.
Working here
> Pay, benefits and conditions
Last reviewed 14 July 2025
Excel 25KB
Information
Pay scales 2025-26 - non academic Grades 2 - 7
2025-26 pay scales for non academic Grades 2 - 7, with on costs for National Insurance (NI) and Pensions.
Working here
> Pay, benefits and conditions
Last reviewed 15 July 2025
Excel 26KB
Information
Application Form - shortened version
Shortened application form for professional services roles
Working here
> Recruitment
Last reviewed 24 April 2025
Word 100KB
Information
Relocation Expenses Claim Form
Relocation expenses claim form.
Working here
> Recruitment
Last reviewed 28 October 2021
Word 223KB
Procedure
Student Visa Worker Declaration Form
Declaration form for student visa holders who are going to undertake work at the University.
Working here
> Recruitment
Last reviewed 31 January 2025
Word 68KB
Procedure
Protection of Vulnerable Groups (PVG) Policy
The University is committed to providing a safe and protected environment for its staff and students at all times, and complying with the relevant legislation to ensure that where staff carry out ‘regulated work’ under the Protection of Vulnerable Groups (PVG) (Scotland) Act 2007 they are PVG scheme members.
Working here
> Recruitment
Word 164KB
Policy
Interview Expenses Claim Form
Form so candidates who need to travel to Edinburgh for interview can claim their expenses.
Working here
> Recruitment
Word 152KB
Procedure
Homeworking Policy
This policy covers the conditions for homeworking on an occasional, regular and permanent basis. Also included is a homeworkers health and safety checklist.
Working here
> Pay, benefits and conditions
Last reviewed 30 August 2023
Word 208KB
Policy
Carers At Work Policy
The purpose of this policy is to set out the support available to colleagues who are working carers, to encourage a workplace culture in which colleagues feel supported and able to manage any challenges they face in balancing the demands of their home and work responsibilities.
Working here
> Pay, benefits and conditions
Last reviewed 5 February 2025
Word 190KB
Policy
Adoption Policy
This policy provides information regarding the University’s adoption provisions and explains colleagues entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 7 March 2025
Word 187KB
Policy
Public Interest Disclosure Policy
This policy aims to encourage colleagues to report suspected wrongdoing and provides guidance on how to raise those concerns.
Working here
> Pay, benefits and conditions
Last reviewed 25 February 2025
Word 185KB
Policy
Alcohol and Substance Misuse Policy
This policy provides guidance to managers and colleagues on the action that should be taken where they know or suspect a colleague may be using or misusing alcohol or other substances and signposts to support.
Working here
> Pay, benefits and conditions
Last reviewed 7 March 2025
Word 192KB
Policy
Flexible Working Policy
This policy includes the eligibility and procedure for making a flexible working request, and you will find a form to apply.
Working here
> Pay, benefits and conditions
Last reviewed 25 February 2025
Word 190KB
Policy
Dignity at Work Policy and Procedure
This policy and procedure applies to everyone at the University and aims to help prevent bullying, harassment, discrimination and victimisation.
Working here
> Pay, benefits and conditions
Last reviewed 25 February 2025
Word 480KB
Policy
Shared Parental Leave Policy
This policy covers the rights and responsibilities of eligible colleagues who wish to take shared parental leave.
Working here
> Pay, benefits and conditions
Last reviewed 11 March 2025
Word 521KB
Policy
Social Media Usage Policy
This policy provides guidelines for staff to comply with legislative requirements in relation to social media usage.
Working here
> Pay, benefits and conditions
Last reviewed 25 February 2025
Word 183KB
Policy
Standby and Call Out Policy
This policy stipulates what payments will be made to colleagues who are on standby or respond to a call-out.
Working here
> Pay, benefits and conditions
Word 177KB
Policy
Acting up and Additional Responsibility Allowance Policy
This policy provides information regarding colleagues who are acting up or have additional responsibility in their current role.
Working here
> Pay, benefits and conditions
Word 176KB
Policy
Pay in Lieu of Pension Policy
This policy applies to those who have tax liability issues caused by accrual of pension. Includes a form to opt out of the pension scheme.
Working here
> Pay, benefits and conditions
Last reviewed 31 January 2025
Word 988KB
Policy
Attraction and Retention Premium Policy
This policy helps ensure that where necessary, the University can continue to recruit and retain colleagues when the labour market presents difficult conditions.
Working here
> Pay, benefits and conditions
Word 182KB
Policy
Paternity Policy
This policy provides information regarding the University’s paternity provisions and explains the colleague entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 5 February 2025
Word 181KB
Policy
Maternity Policy
This policy sets out the rights of colleagues to maternity leave and pay and provides information regarding the University’s maternity provisions and entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 7 March 2025
Word 439KB
Policy
Time Off For Dependant Care
This document is set out to provide clarity on the situations that are included in time off for dependants, as well as the procedure to be followed.
Working here
> Pay, benefits and conditions
Last reviewed 12 February 2025
Word 116KB
Policy
Unpaid Parental Leave
This policy explains the purpose, eligibility and conditions of unpaid parental leave.
Working here
> Pay, benefits and conditions
Last reviewed 21 May 2025
Word 181KB
Policy
Disability At Work Policy
The purpose of this policy is to outline the process for supporting colleagues who have a disability and aims to create a framework for collaborative dialogue between the colleague and their manager, the University, and external agencies.
Working here
> Pay, benefits and conditions
Last reviewed 21 May 2025
Word 254KB
Policy
Role Description - Cleaning Assistant
Role description for the cleaning assistant position
Working here
> Role description
Last reviewed 14 March 2025
PDF 328KB
Information
Role description - Lecturer Craiglockhart
Standard Role Description for Lecturer based at Craiglockhart
Working here
> Role description
Last reviewed 14 February 2025
PDF 647KB
Information
Role description - Lecturer Sighthill
Standard Role Description for Lecturer based at Sighthill
Working here
> Role description
Last reviewed 14 February 2025
PDF 646KB
Information
Role description - Lecturer
This is a role description for Grade 6 Lecturer at the University.
Working here
> Role description
Last reviewed 31 January 2025
PDF 330KB
Information
Role description - Security and Safety Assistant
This is the role description for a Security and Safety Assistant within the Property & Facilities Department.
Working here
> Role description
Last reviewed 31 January 2025
PDF 328KB
Information
Role description - Maintenance Technician Electrical
This is a role description for a Maintenance Technician Electrical in the Property & Facilities Services team.
Working here
> Role description
Last reviewed 31 January 2025
PDF 351KB
Information
Role description - University Tutor
Role description for a University Tutor to deliver high quality, student centred teaching and support.
Working here
> Role description
Last reviewed 31 January 2025
PDF 760KB
Information
Role Description - Catering Assistant
Role description for a Catering Assistant within Property & Facilities.
Working here
> Role description
Last reviewed 24 April 2025
PDF 319KB
Information
Role description - Lecturer Merchiston
Standard Role Description for Lecturer based at Merchiston
Working here
> Role description
Last reviewed 14 February 2025
PDF 647KB
Information
Induction Guidance
Guidance on how to access your induction plan via HR Connect.
Working here
> Recruitment
Last reviewed 30 March 2022
PDF 463KB
Guidance
Research Induction Checklist
Introduction checklist for new research staff.
Working here
> Recruitment
Last reviewed 24 January 2025
PDF 112KB
Guidance
Academic Appointment and Promotions Framework
Framework for the appointment and promotion of academic staff.
Working here
> Recruitment
PDF 310KB
Policy
Recruitment Fair Processing Notice
Provides information of General Data Protection Regulations and Recruitment
Working here
> Recruitment
PDF 473KB
Policy
Colleague benefits flyer
An overview of employee benefits offered by the University.
Working here
> Recruitment
Last reviewed 3 February 2025
PDF 47KB
Information
Recruitment Privacy Notice
Provides information of General Data Protection Regulations and Recruitment
Working here
> Recruitment
PDF 397KB
Policy
Relocation Expenses Policy
The University aims to recruit the highest calibre staff and this is policy is intended to financially support new staff who meet the criteria to relocate to Edinburgh.
Working here
> Recruitment
PDF 1MB
Policy
Early Career Academic (ECA) Development Programme - Frequently Asked Questions (FAQs)
This document provides answers to common questions about the University’s Early Career Academic (ECA) Development Programme.
Working here
> My development
PDF 265KB
Information
Early Career Academic (ECA) Development Programme - Brochure
This brochure provides an overview of the University’s Early Career Academic Programme.
Working here
> My development
PDF 2MB
Information
Mental Health Strategy
The strategy is to ensure that the University is recognised as an organisation that safeguards and promotes the mental health and wellbeing of its students and staff and that it treats all members of its community equitably and with respect, kindness and empathy.
Working here
> Health and wellbeing
PDF 316KB
Strategy
Early Career Academic (ECA) Development Programme - Onboarding Guide
This guide supports early career academics (ECAs) joining the University understand the expectations of their new role.
Working here
> My development
PDF 1MB
Procedure
Colleague resources and support
At University are committed to providing a healthy working environment for all staff and to creating an inclusive, safe and supportive environment where health and wellbeing is at the heart of our culture.
Working here
> Health and wellbeing
PDF 787KB
Information
Armed Forces Covenant
The University is committed to honour the Armed Forces Covenant and support the Armed Forces Community.
Working here
> Equality, diversity and inclusion
PDF 101KB
Information
Travel and Expenses Policy
The University is committed to paying all employee expenses incurred wholly, exclusively and necessarily in the performance of University business both within the UK and overseas. This policy provides some guiding principles which aim to help the University achieve a consistent approach.
Working here
> Pay, benefits and conditions
Last reviewed 15 December 2023
PDF 393KB
Policy