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Enjoy Cashless and loyalty scheme terms and conditions
This document outlines the terms and conditions for staff and students using the cashless and loyalty service in the University's catering outlets.
Property and facilities
> Catering
Word 20KB
Policy
Catering Services Sustainable Food Policy
Policy covering the University's sustainable food practices.
Property and facilities
> Catering
Last reviewed 31 January 2025
Word 938KB
Policy
Heating Operation Policy and Procedure
Policy covering operation of heating installations and procedure for dealing with heating problems.
Property and facilities
> Facilities
Last reviewed 29 April 2020
Word 58KB
Policy
Film and photo display notice for events
Printable signage to be used at events to alert attendees that filming and/or photography is taking place.
Property and facilities
> Events
Last reviewed 12 May 2025
Word 860KB
Information
Unusual event notification form
Form to be completed when planning an unusual event.
Property and facilities
> Events
Word 40KB
Procedure
General consent form - permission to use photographs and film footage
Consent form for subjects to give permission for the use of their photographs, film, words and quotes to be used in promotional materials related to the University.
Property and facilities
> Events
Last reviewed 12 May 2025
Word 859KB
Information
General consent form for persons under 18 - permission to use photographs and film footage
Consent form for the parent/guardian of someone under 18 years of age to give permission for the use of their photographs, film, words and quotes to be used in promotional materials related to the University.
Property and facilities
> Events
Last reviewed 12 May 2025
Word 860KB
Guidance
eCycle user agreement and registration form
User agreement and registration form for all users of the eCycle scheme to complete.
Property and facilities
> Travel
Word 51KB
Procedure
Visitor parking request form
Form for requesting on the day visitor parking.
Property and facilities
> Travel
Word 28KB
Guidance
Risk Assessment Form
Official university blank template for carrying out risk assessments
Property and facilities
> Health and safety
Last reviewed 30 July 2023
Word 45KB
Procedure
Contractor Induction Signing Sheet
Form to be signed by all contractors.
Property and facilities
> Health and safety
Last reviewed 29 November 2024
Word 37KB
Procedure
Contractor Induction Form
Form to be completed by all contractors.
Property and facilities
> Health and safety
Last reviewed 29 November 2024
Word 53KB
Procedure
Printing services price list
Price list for printing services.
Property and facilities
> Print services
Last reviewed 1 November 2024
PDF 32KB
Information
Graphic supplies and stationery price list
Price list for all graphic and stationary supplies.
Property and facilities
> Print services
Last reviewed 1 November 2024
PDF 37KB
Information
Artwork guidelines
Guidelines for use when completing the artwork form.
Property and facilities
> Facilities
Last reviewed 28 April 2011
PDF 114KB
Guidance
Use of foyer space / public places guidelines
Policy on booking University foyer space.
Property and facilities
> Events
PDF 32KB
Policy
Blue badge and visitors parking - Merchiston
Map showing blue badge and visitor parking at our Merchiston campus.
Property and facilities
> Travel
PDF 199KB
Guidance
Blue badge and visitors parking - Sighthill
Map showing blue badge and visitor parking at our Sighthill campus.
Property and facilities
> Travel
PDF 453KB
Guidance
Sighthill Campus Street Map
A map of the Sighthill Campus and the surrounding area, showing bus, train and tram access, cycle storage and campus access.
Property and facilities
> Travel
Last reviewed 24 January 2025
PDF 1MB
Guidance
Blue badge and visitors parking - Craiglockhart
Map showing blue badge and visitor parking at our Craiglockhart campus.
Property and facilities
> Travel
PDF 1MB
Guidance
Visitor leaflet Craiglockhart
Information for visitors on fire emergency procedures.
Property and facilities
> Health and safety
Last reviewed 24 February 2025
PDF 122KB
Procedure
Code of Practice for the Management of University Contractors and Works
Code of practice for all contractors and works at the University.
Property and facilities
> Health and safety
Last reviewed 24 January 2025
PDF 250KB
Procedure
Guide to filming
A guide for students and staff on filming at the University campuses.
Property and facilities
> Health and safety
PDF 162KB
Policy
Exterior shoots - Craiglockhart campus
A guide for students, staff and external videographers on exterior filming at the Craiglockhart campus.
Property and facilities
> Health and safety
Last reviewed 31 August 2023
PDF 8MB
Policy
Crisis 24 app guide
Help and information on using the Crisis24 app
Property and facilities
> Health and safety
Last reviewed 1 November 2024
PDF 399KB
Information
Crisis 24 app guide update
Update on the Crisis24 app user guide
Property and facilities
> Health and safety
Last reviewed 1 November 2024
PDF 2MB
Information
Travel risk assessment user guide
Help and information on completing the online travel risk assessment form prior to booking travel
Property and facilities
> Health and safety
Last reviewed 1 November 2024
PDF 640KB
Information
Crisis 24 user guide
Help and information on using GardaWorld and Crisis24
Property and facilities
> Health and safety
Last reviewed 1 November 2024
PDF 1MB
Information
Travel Overseas Policy
Health and safety policy on travelling abroad on university business
Property and facilities
> Health and safety
Last reviewed 30 June 2025
PDF 247KB
Policy
Travel cover summary
Information on insurance and cover whilst travelling abroad on university business
Property and facilities
> Health and safety
Last reviewed 30 June 2025
PDF 279KB
Information
Travel Overseas Guidance
Health and safety help, information and guidance on staying safe and healthy whilst travelling abroad on university business
Property and facilities
> Health and safety
Last reviewed 30 June 2025
PDF 282KB
Guidance
Visitor leaflet Sighthill
Information for visitors on fire emergency procedures.
Property and facilities
> Health and safety
Last reviewed 24 February 2025
PDF 122KB
Procedure
Visitor leaflet Merchiston
Information for visitors on fire emergency procedures.
Property and facilities
> Health and safety
Last reviewed 24 February 2025
PDF 106KB
Procedure
Bake sale guidelines
Food safety guidelines for staff, student or charity bake sales.
Property and facilities
> Health and safety
PDF 62KB
Policy
Smoking Policy
Information on our policy covering smoking and vaping in and around Edinburgh Napier University campuses
Property and facilities
> Health and safety
Last reviewed 9 October 2025
PDF 152KB
Policy
Electrical Portable Appliance Testing Policy
The University will provide resource and maintain appropriate management systems, systems of work and equipment to ensure that electrical risks to all staff, students and others associated with the use of portable electrical appliances are controlled.
Property and facilities
> Health and safety
Last reviewed 20 October 2025
PDF 278KB
Policy