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Casual Hours Claim Form

Form for casual workers to claim for hours worked.

Working here > Pay, benefits and conditions

Last reviewed 1 March 2025

Excel 34KB

Procedure

Foreign Payment Request Form

The foreign payment request form (FIN 6).

Financial > Financial control and regulation

Last reviewed 29 February 2024

Excel 119KB

Procedure

Chair of University Court - Application Form

Application form to be used in the Chair of the University Court appointment process.

University governance > University Court

Word 47KB

Procedure

Chair of University Court - Equality and Diversity Monitoring Form

Equality and diversity monitoring form to be used in the Chair of the University Court appointment process.

University governance > University Court

Word 80KB

Procedure

Data Protection Oath of Confidentiality - Research Student template form

This form is to be used by PG research students to ensure that they understand and commit to their obligations to process personal data in compliance with data protection laws and University policy when processing personal data for research purposes under the auspices of the University.

University governance > Data protection

Last reviewed 12 March 2025

Word 36KB

Procedure

ENroute Advocate Statement Form

ENroute Advocate Statement Form is for Advocates to complete when supporting a submissions for Fellowship of the Higher Education Academy (HEA) via ENroute, the University's Professional Recognition Framework.

Learning and teaching > Fellowship of Advance HE

Word 27KB

Procedure

Relocation Expenses Claim Form

Relocation expenses claim form.

Working here > Recruitment

Last reviewed 28 October 2021

Word 223KB

Procedure

Student Visa Worker Declaration Form

Declaration form for student visa holders who are going to undertake work at the University.

Working here > Recruitment

Last reviewed 31 January 2025

Word 68KB

Procedure

Interview Expenses Claim Form

Form so candidates who need to travel to Edinburgh for interview can claim their expenses.

Working here > Recruitment

Word 152KB

Procedure

Deferral of Assessment Form DE1 2023-24

The form to request a deferral of assessment for academic year 2023-24.

Academic policies > Academic regulations - previous years

Word 74KB

Procedure

Unusual event notification form

Form to be completed when planning an unusual event.

Property and facilities > Events

Word 40KB

Procedure

eCycle user agreement and registration form

User agreement and registration form for all users of the eCycle scheme to complete.

Property and facilities > Travel

Word 51KB

Procedure

Risk Assessment Form

Risk Assessment Form to be completed to identify, record and control risks.

Property and facilities > Health and safety

Last reviewed 29 April 2020

Word 45KB

Procedure

Contractor Induction Signing Sheet

Form to be signed by all contractors.

Property and facilities > Health and safety

Last reviewed 29 November 2024

Word 37KB

Procedure

Contractor Induction Form

Form to be completed by all contractors.

Property and facilities > Health and safety

Last reviewed 29 November 2024

Word 53KB

Procedure

Checklist for Schools on minimum information provided to External Examiners (EEs)

Checklist for Schools on minimum information provided to External Examiners (EEs) details what should be shared with EEs after formal appointment and during the academic session.

Academic policies > External examiners

Word 45KB

Procedure

Application for approval of new External Examiner (EE) form

Application for approval of new External Examiner (EE) form for completion by University Schools when they wish to appoint an new EE.

Academic policies > External examiners

Word 96KB

Procedure

External Examiner Annual Report

The annual report template to be used by External Examiners upon completion of their duties associated with first diet assessments each session. All sections of the report must be completed for payment to be authorised.

Academic policies > External examiners

Last reviewed 28 September 2023

Word 51KB

Procedure

Programme Assessment Board (PAB) Guidance

The Programme Assessment Board Guidance details the three stages of the University's PABs.

Academic policies > External examiners

Last reviewed 29 November 2024

Word 98KB

Procedure

Coursework Extension Form RE1 2022-23

The form to request an extension to an assessed coursework deadline for academic year 2022-23.

Academic policies > Academic regulations - previous years

Word 58KB

Procedure

Coursework Extension Form RE1 2018-19

The form to request an extension to an assessed coursework deadline for academic year 2018-19.

Academic policies > Academic regulations - previous years

Word 31KB

Procedure

Coursework Extension Form RE1 2023-24

The form to request an extension to an assessed coursework deadline for academic year 2023-24.

Academic policies > Academic regulations - previous years

Word 53KB

Procedure

Dialogic feedback cover sheet

Assignment cover sheet to help students reflect on feedback already received, develop their skills, and help academic advisors to provide relevant and personalised feedback.

Learning and teaching > Resources

Last reviewed 10 March 2025

PDF 146KB

Procedure

Data Protection - Oath of Confidentiality Associate Staff, Temporary Staff, Visiting Student

Data Protection Oath of Confidentiality to be used for Associate Staff, Temporary Staff, Visiting Students, etc.

University governance > Data protection

Last reviewed 6 April 2025

PDF 115KB

Procedure

Data Protection - Surveillance Equipment Systems Code

The University's Surveillance Equipment, including CCTV, code of practice.

University governance > Data protection

Last reviewed 31 January 2025

PDF 160KB

Procedure

Programme Leaders Annual Report 2023

Information provided in these reports will be used by your School to inform its enhancement planning and will be made available to the Department of Learning & Teaching Enhancement (DLTE). These reports inform the evidence base for Institution-led Review that programme teams should draw upon.

Learning and teaching > Resources

Last reviewed 17 March 2025

PDF 99KB

Procedure

ENroute Guidance Notes for Advocates - Associate Fellowship of Advance HE

ENroute Guidance Notes for Advocates - Associate Fellowship of Advance HE is for those agreeing to take on the role of advocate for a submission for Fellowship of the Higher Education Academy (HEA) via ENroute, the University's Professional Recognition Framework.

Learning and teaching > Fellowship of Advance HE

PDF 279KB

Procedure

ENroute Guidance Notes for Advocates - Fellowship of Advance HE

ENroute Guidance Notes for Advocates - Fellowship of Advance HE is for those agreeing to take on the role of advocate for a submission for Fellowship of the Higher Education Academy (HEA) via ENroute, the University's Professional Recognition Framework.

Learning and teaching > Fellowship of Advance HE

PDF 289KB

Procedure

ENroute Guidance Notes for Advocates - Principal Fellowship of Advance HE

ENroute Guidance Notes for Advocates - Principal Fellowship of Advance HE is for those agreeing to take on the role of advocate for a submission for Fellowship of the Higher Education Academy (HEA) via ENroute, the University's Professional Recognition Framework.

Learning and teaching > Fellowship of Advance HE

PDF 289KB

Procedure

ENroute Guidance Notes for Advocates - Senior Fellowship of Advance HE

ENroute Guidance Notes for Advocates - Senior Fellowship of Advance HE is for those agreeing to take on the role of advocate for a submission for Fellowship of the Higher Education Academy (HEA) via ENroute, the University's Professional Recognition Framework.

Learning and teaching > Fellowship of Advance HE

PDF 291KB

Procedure

Advance HE transition to Professional Standards Framework (PSF) 2023

Information for the transition at the University from the current Advance HE UK Professional Standards Framework 2011 which is being retired and replaced with the revised version Advance HE Professional Standards Framework (PSF) 2023.

Learning and teaching > Fellowship of Advance HE

PDF 407KB

Procedure

ENroute Experiential Route to Fellowship Handbook - A guide to gaining Fellowship of Advance HE (UKPSF 2011)

ENroute Experiential Route to Fellowship (the Scheme) Handbook - A guide to gaining Fellowship of Advance HE focuses on one of the two routes to Fellowship at the University - the experiential route, commonly referred to as the Scheme. It offers guidance to participants, mentors and reviewers.

Learning and teaching > Fellowship of Advance HE

PDF 2MB

Procedure

Merchiston library family study room terms and conditions of use

Terms and conditions for use of the Merchiston library family study room.

Library and heritage collections > Library resources

PDF 265KB

Procedure

Adverse Events in Research Reporting Procedure

The purpose of this document is to describe the procedure for identifying, recording and reporting adverse events (AEs) and urgent safety measures (USMs) occurring in research projects that are sponsored by the University.

Research, innovation and enterprise > Research

PDF 395KB

Procedure

Early Career Academic (ECA) Development Programme - Onboarding Guide

This guide supports early career academics (ECAs) joining the University understand the expectations of their new role.

Working here > My development

PDF 1MB

Procedure

Flowchart for Board Decisions - September start 180 Credit Programmes

Flowchart for the School Support Service to reference during board decisions for students starting in September on 180 credit programmes.