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Coursework Extension Form RE1 2023-24

The form to request an extension to an assessed coursework deadline for academic year 2023-24.

Academic policies > Academic regulations - previous years

Word 53KB

Procedure

Academic Regulations 2018-19 - Extenuating Circumstances

The Extenuating Circumstances Regulations apply to all matriculated students of the University who believe that their ability to complete an assessment of any type has been adversely affected by extenuating circumstances that have had a detrimental effect for the academic year 2018-19.

Academic policies > Academic regulations - previous years

Word 96KB

Policy

General consent form - permission to use photographs and film footage

Consent form for subjects to give permission for the use of their photographs, film, words and quotes to be used in promotional materials related to the University.

Property and facilities > Events

Last reviewed 12 May 2025

Word 859KB

Information

Film and photo display notice for events

Printable signage to be used at events to alert attendees that filming and/or photography is taking place.

Property and facilities > Events

Last reviewed 12 May 2025

Word 860KB

Information

Unusual event notification form

Form to be completed when planning an unusual event.

Property and facilities > Events

Word 40KB

Procedure

General consent form for persons under 18 - permission to use photographs and film footage

Consent form for the parent/guardian of someone under 18 years of age to give permission for the use of their photographs, film, words and quotes to be used in promotional materials related to the University.

Property and facilities > Events

Last reviewed 12 May 2025

Word 860KB

Guidance

eCycle user agreement and registration form

User agreement and registration form for all users of the eCycle scheme to complete.

Property and facilities > Travel

Word 51KB

Procedure

Visitor parking request form

Form for requesting on the day visitor parking.

Property and facilities > Travel

Word 28KB

Guidance

Parking Policy

Information on the Parking Policy for Edinburgh Napier University, covering all aspects of parking management at Craiglockhart, Merchiston and Sighthill campuses. Includes information on permit allocation and parking charges.

Property and facilities > Travel

Last reviewed 10 February 2026

Word 76KB

Policy

RingGo Parking User Guide

Information on how to pay for on-campus parking via your RingGo parking account.

Property and facilities > Travel

Last reviewed 10 February 2026

Word 120KB

Information

Parking Policy FAQs

Further information and frequently asked questions around the Edinburgh Napier Parking Policy.

Property and facilities > Travel

Last reviewed 10 February 2026

Word 21KB

Information

Risk Assessment Form

Official university blank template for carrying out risk assessments

Property and facilities > Health and safety

Last reviewed 30 July 2023

Word 45KB

Procedure

Contractor Induction Signing Sheet

Form to be signed by all contractors.

Property and facilities > Health and safety

Last reviewed 29 November 2024

Word 37KB

Procedure

Contractor Induction Form

Form to be completed by all contractors.

Property and facilities > Health and safety

Last reviewed 29 November 2024

Word 53KB

Procedure

Dialogic feedback cover sheet

Assignment cover sheet to help students reflect on feedback already received, develop their skills, and help academic advisors to provide relevant and personalised feedback.

Learning and teaching > Resources

Last reviewed 10 March 2025

PDF 146KB

Procedure

Data Protection - Manual and Physical Data Security policy

A policy relating to the security measures University employees are required to adhere to when processing personal data on paper or any other hard copy format, including portable devices.

University governance > Data protection

Last reviewed 3 September 2025

PDF 132KB

Policy

Privacy Notice - Employability and Careers

Transparency information for data subjects who engage with the University's Employability & Careers team and services.

University governance > Data protection

Last reviewed 2 July 2025

PDF 110KB

Policy

Edinburgh Napier University's Position on Generative Artificial Intelligence

This document outlines to everyone in our community their responsibilities, providing clear guidance to help all of us use Gen AI effectively and ethically.

University governance > Artificial intelligence

Last reviewed 27 August 2025

PDF 425KB

Information

Data Protection - Data Processing Terms and Conditions

Agreement clauses for third parties outwith the UK processing personal data on behalf of Edinburgh Napier University

University governance > Data protection

Last reviewed 7 July 2025

PDF 150KB

Policy

Data Protection Rights - Subject Access Request (SAR) Guidance Notes

Provides information to data subjects about how the University processes access requests.

University governance > Data protection

Last reviewed 30 January 2025

PDF 151KB

Guidance

Data Protection - Data Processing Terms and Conditions (in UK)

Agreement clauses where data processing is being undertaken on behalf of the University by a supplier under contract.

University governance > Data protection

Last reviewed 17 March 2025

PDF 150KB

Policy

Data Protection - Safe Disposal of Confidential Waste

Guidance for colleagues on how to safely dispose of confidential waste, which includes personal data and sensitive corporate information.

University governance > Data protection

Last reviewed 31 March 2025

PDF 129KB

Guidance

Data Protection - Oath of Confidentiality Associate Staff, Temporary Staff, Visiting Student

Data Protection Oath of Confidentiality to be used for Associate Staff, Temporary Staff, Visiting Students, etc.

University governance > Data protection

Last reviewed 6 April 2025

PDF 115KB

Procedure

Data Protection - Data Sharing Agreement-General Terms and Conditions (Within UK and Adequate Countries)

General terms and conditions for data sharing agreements with other data controllers within the UK and / or adequate countries.

University governance > Data protection

Last reviewed 17 March 2025

PDF 332KB

Policy

Data Protection - International Data Transfer Agreement-Part 4 Mandatory Clauses

International Data Transfer Agreement (IDTA) part 4 mandatory clauses

University governance > Data protection

Last reviewed 17 March 2025

PDF 289KB

Policy

Data Protection Policy Statement

This document outlines Edinburgh Napier University's commitment to protecting the rights and freedoms of individuals with respect to the processing of their personal data.

University governance > Data protection

Last reviewed 4 March 2025

PDF 130KB

Policy

Data Protection - Surveillance Equipment Systems Code

The University's Surveillance Equipment, including CCTV, code of practice.

University governance > Data protection

Last reviewed 3 November 2025

PDF 165KB

Procedure

Data Protection Rights - CCTV Guidance Notes

Guidance for Data Subjects making a subject access request for CCTV footage.

University governance > Data protection

Last reviewed 31 January 2025

PDF 172KB

Guidance

The interaction between Data Protection legislation and the Freedom of Information (Scotland) Act

Data Protection Legislation (Data Protection Act 2018 and the GDPR) and the Freedom of Information (Scotland) Act 2002 (FOISA) are both concerned with information but they have different, and at times conflicting purposes. This document describes the interaction between the two pieces of legislation.

University governance > Data protection

Last reviewed 29 September 2018

PDF 48KB

Information

Data Protection Rights - Subject Access Request Form

A form for data subjects to complete to enable the University to provide them with the relevant information that they seek.

University governance > Data protection

Last reviewed 30 January 2025

PDF 176KB

Information

Privacy Notice - Colleague Leaver Survey

Privacy Notice to be provided for colleagues who are leaving the University and would like to leave feedback about their experience working at Edinburgh Napier University.

University governance > Data protection

Last reviewed 12 November 2025

PDF 122KB

Policy

University Court Main Agenda Headings 2024-06-24

University governance > Privacy notice

Last reviewed 17 December 2024

PDF 97KB

Policy

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