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Public Interest Disclosure Policy

This policy aims to encourage colleagues to report suspected wrongdoing and provides guidance on how to raise those concerns.

Adoption Policy

This policy provides information regarding the University’s adoption provisions and explains colleagues entitlements.

Shared Parental Leave Policy

This policy covers the rights and responsibilities of eligible colleagues who wish to take shared parental leave.

Unpaid Parental Leave

This policy explains the purpose, eligibility and conditions of unpaid parental leave.

2026/27 RE1 Coursework Extension Form

Coursework Extension Form (RE1) for 2026/27

Disability At Work Policy

The purpose of this policy is to outline the process for supporting colleagues who have a disability and aims to create a framework for collaborative dialogue between the colleague and their manager, the University, and external agencies.

Personal Relationships Policy

This policy outlines the University's expectations regarding personal relationships, whether between colleagues and students or between colleagues themselves.

Safeguarding Policy and Support Framework

A policy outlining the steps we take to safeguard the University community and protect them from harm and abuse.

Door sign template

Door sign template for personalisation.

Quality Framework - Section 4g Additional monitoring and review activities

The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 4g Additional monitoring and review activities.

Quality Framework - Section 4a Early consideration

The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 4a Early consideration.

Quality Framework - Section 4e Academic approval

The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 4e Academic approval.

Quality Framework - Section 4h Developing the proposal for research degrees

The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 4h Developing the proposal for research degrees.

Quality Framework - Section 4 Managing provision delivered in partnership

The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 4 Managing provision delivered in partnership.

Quality Framework - Section 4c Due diligence scrutiny and partner evaluation

The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 4c Due diligence scrutiny and partner evaluation.

Quality Framework supporting document - Self Evaluation Report Template

Template to support programme teams in their critical and evidence-based reflections and to introduce the review team to the provision under review. Relates to Quality Framework - Section 2b Institution-Led Review

Quality Framework - Section 4f Signing the collaboration agreement

The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 4f Signing the collaboration agreement.

Raising a Vacancy Request

Process for raising a Vacancy Request on People First.

Manager - Submitting a Change Request

Process for managers to submit a Change Request on People First for a colleague's change of hours or flexible working working request.

Approving a Vacancy or Change Request

Manager's process guide for reviewing and approving Vacancy and Change Requests on People First.

Quality Framework - Section 4b Developing the proposal

The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 4b Developing the proposal.

Quality Framework - Section 4d Developing the business case

The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 4d Developing the business case.

Dialogic feedback cover sheet

Assignment cover sheet to help students reflect on feedback already received, develop their skills, and help academic advisors to provide relevant and personalised feedback.

Dissertation Progress Checks

Travel Expenses Policy

Information and guidance around the University's travel expenses policy

Data Protection - Manual and Physical Data Security policy

A policy relating to the security measures University employees are required to adhere to when processing personal data on paper or any other hard copy format, including portable devices.

Privacy Notice - Employability and Careers

Transparency information for data subjects who engage with the University's Employability & Careers team and services.

Edinburgh Napier University's Position on Generative Artificial Intelligence

This document outlines to everyone in our community their responsibilities, providing clear guidance to help all of us use Gen AI effectively and ethically.

Data Protection - Data Processing Terms and Conditions

Agreement clauses for third parties outwith the UK processing personal data on behalf of Edinburgh Napier University

Data Protection Rights - Subject Access Request (SAR) Guidance Notes

Provides information to data subjects about how the University processes access requests.

Data Protection - Data Processing Terms and Conditions (in UK)

Agreement clauses where data processing is being undertaken on behalf of the University by a supplier under contract.

Data Protection - Safe Disposal of Confidential Waste

Guidance for colleagues on how to safely dispose of confidential waste, which includes personal data and sensitive corporate information.

Data Protection - Oath of Confidentiality Associate Staff, Temporary Staff, Visiting Student

Data Protection Oath of Confidentiality to be used for Associate Staff, Temporary Staff, Visiting Students, etc.

Data Protection - Data Sharing Agreement-General Terms and Conditions (Within UK and Adequate Countries)

General terms and conditions for data sharing agreements with other data controllers within the UK and / or adequate countries.

Data Protection - International Data Transfer Agreement-Part 4 Mandatory Clauses

International Data Transfer Agreement (IDTA) part 4 mandatory clauses

Data Protection Policy Statement

This document outlines Edinburgh Napier University's commitment to protecting the rights and freedoms of individuals with respect to the processing of their personal data.

Data Protection - Surveillance Equipment Systems Code

The University's Surveillance Equipment, including CCTV, code of practice.

Data Protection Rights - CCTV Guidance Notes

Guidance for Data Subjects making a subject access request for CCTV footage.

The interaction between Data Protection legislation and the Freedom of Information (Scotland) Act

Data Protection Legislation (Data Protection Act 2018 and the GDPR) and the Freedom of Information (Scotland) Act 2002 (FOISA) are both concerned with information but they have different, and at times conflicting purposes. This document describes the interaction between the two pieces of legislation.

Data Protection Rights - Subject Access Request Form

A form for data subjects to complete to enable the University to provide them with the relevant information that they seek.

Privacy Notice - Colleague Leaver Survey

Privacy Notice to be provided for colleagues who are leaving the University and would like to leave feedback about their experience working at Edinburgh Napier University.

University Court Main Agenda Headings 2024-06-24

Summary meeting agenda for University Court, the University's governing body.

Privacy Notice - Data Lab MSc Scholarship

Layered privacy notice.

Privacy Notice - Edinburgh College Flexible Workforce Development Fund (FWDF) Courses

Layered privacy notice.

Privacy Notice - Court Members

Privacy notice relating to Court members data.

Privacy Notice - ENgage Gym

Layered privacy notice.

Privacy Notice - ENroute HEA Membership

Layered privacy notice.

Privacy Notice - Culture, Employment and Development in Academic Research Survey

Layered privacy notice.