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Course Information Template
The information you provide in this form will give the Marketing team what they need to populate the course page on the www.napier.ac.uk website.
Academic policies
> Quality framework
Last reviewed 30 October 2025
Word 28KB
Procedure
Postgraduate Research Degree Fee Waiver Scheme 2025
The document outlines the Postgraduate Research Degree Fee Waiver Scheme approved in 2025. It provides full tuition fee waivers for eligible full-time MRes and PhD students to support high-quality research projects lacking external funding.
Research, innovation and enterprise
> Research
Last reviewed 29 October 2025
Word 51KB
Procedure
Assessment Brief Template
This template should be completed for each assessment in a module, to give clear, structured information on what can be expected of a student.
Learning and teaching
> Resources
Last reviewed 31 August 2025
Word 29KB
Procedure
Casual Hours Claim Form
Form for casual workers to claim for hours worked.
Working here
> Pay, benefits and conditions
Last reviewed 10 August 2025
Excel 35KB
Procedure
Risk Assessment Form
Official university blank template for carrying out risk assessments
Property and facilities
> Health and safety
Last reviewed 30 July 2023
Word 45KB
Procedure
Data Protection - Oath of Confidentiality Associate Staff, Temporary Staff, Visiting Student
Data Protection Oath of Confidentiality to be used for Associate Staff, Temporary Staff, Visiting Students, etc.
University governance
> Data protection
Last reviewed 6 April 2025
PDF 115KB
Procedure
Programme Leaders Annual Report 2023
Information provided in these reports will be used by your School to inform its enhancement planning and will be made available to the Department of Learning & Teaching Enhancement (DLTE). These reports inform the evidence base for Institution-led Review that programme teams should draw upon.
Learning and teaching
> Resources
Last reviewed 17 March 2025
PDF 99KB
Procedure
Data Protection Oath of Confidentiality - Research Student template form
This form is to be used by PG research students to ensure that they understand and commit to their obligations to process personal data in compliance with data protection laws and University policy when processing personal data for research purposes under the auspices of the University.
University governance
> Data protection
Last reviewed 12 March 2025
Word 36KB
Procedure
Dialogic feedback cover sheet
Assignment cover sheet to help students reflect on feedback already received, develop their skills, and help academic advisors to provide relevant and personalised feedback.
Learning and teaching
> Resources
Last reviewed 10 March 2025
PDF 146KB
Procedure
Multi-Factor Authentication (MFA) - QR Code setup guide
This guide explains how to set up MFA for staff and students.
Information technology
> Devices and IT equipment
Last reviewed 7 March 2025
PDF 756KB
Procedure
Timetabling Process
The purpose of the Timetabling Process document is to ensure that the University has defined and established processes in place for the delivery of the University’s Timetabling Policy.
Student lifecycle and journey
> Timetabling
Last reviewed 24 February 2025
PDF 111KB
Procedure
Visitor leaflet Craiglockhart
Information for visitors on fire emergency procedures.
Property and facilities
> Health and safety
Last reviewed 24 February 2025
PDF 122KB
Procedure
Visitor leaflet Merchiston
Information for visitors on fire emergency procedures.
Property and facilities
> Health and safety
Last reviewed 24 February 2025
PDF 106KB
Procedure
Visitor leaflet Sighthill
Information for visitors on fire emergency procedures.
Property and facilities
> Health and safety
Last reviewed 24 February 2025
PDF 122KB
Procedure
Flowchart for Board Decisions - January start 180 Credit Programmes
Flowchart for the School Support Service to reference during board decisions for students starting in January on 180 credit programmes.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 328KB
Procedure
Flowchart for Undergraduate Reassessment Board Decisions
Flowchart to determine which decision code to use for reassessment at undergraduate programme boards.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 99KB
Procedure
Undergraduate Module Decisions and Codes
Table with module decision codes and the corresponding board decision and action required for Undergraduate modules.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 January 2023
PDF 91KB
Procedure
Undergraduate Assessment Board Decision Codes 2024-25
A list of assessment board decision codes for Undergraduate programmes for the 2024-25 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 August 2024
PDF 163KB
Procedure
Flowchart for Board Decisions - September start 180 Credit Programmes
Flowchart for the School Support Service to reference during board decisions for students starting in September on 180 credit programmes.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 235KB
Procedure
Flowchart for Undergraduate TR2 Board Decisions
Flowchart to determine which decision code to use for undergraduate programme boards in trimester 2.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 97KB
Procedure
Undergraduate Assessment Board Decision Codes 2023-24
A list of assessment board decision codes for Undergraduate programmes for the 2023-24 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 2 November 2023
PDF 176KB
Procedure
Student Status Codes (undergraduate and taught postgraduate) 2024-25
Student status codes, code names and explanations for undergraduate and taught postgraduate programmes for the 2024-25 session.
Student lifecycle and journey
> Assessment and certification
Last reviewed 29 September 2024
PDF 47KB
Procedure
Taught Postgraduate Assessment Board Decision Codes 2023-24
A list of assessment board decision codes for Taught Postgraduate programmes for the 2023-24 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 2 November 2023
PDF 118KB
Procedure
Taught Postgraduate Assessment Board Decision Codes 2024-25
A list of assessment board decision codes for Taught Postgraduate programmes for the 2024-25 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 August 2024
PDF 112KB
Procedure
Taught Postgraduate Module Decisions and Codes
Table with module decision codes and the corresponding board decision and action required for Taught Postgraduate modules.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 January 2023
PDF 86KB
Procedure
Student Visa Worker Declaration Form
Declaration form for student visa holders who are going to undertake work at the University.
Working here
> Recruitment
Last reviewed 31 January 2025
Word 68KB
Procedure
Data Protection - Surveillance Equipment Systems Code
The University's Surveillance Equipment, including CCTV, code of practice.
University governance
> Data protection
Last reviewed 31 January 2025
PDF 160KB
Procedure
Code of Practice for the Management of University Contractors and Works
Code of practice for all contractors and works at the University.
Property and facilities
> Health and safety
Last reviewed 24 January 2025
PDF 250KB
Procedure
Relocation Expenses Claim Form
Relocation expenses claim form.
Working here
> Recruitment
Last reviewed 28 October 2021
Word 223KB
Procedure
Contractor Induction Form
Form to be completed by all contractors.
Property and facilities
> Health and safety
Last reviewed 29 November 2024
Word 53KB
Procedure
Contractor Induction Signing Sheet
Form to be signed by all contractors.
Property and facilities
> Health and safety
Last reviewed 29 November 2024
Word 37KB
Procedure
External Examiner Annual Report
The annual report template to be used by External Examiners upon completion of their duties associated with first diet assessments each session. All sections of the report must be completed for payment to be authorised.
Academic policies
> External examiners
Last reviewed 28 September 2023
Word 51KB
Procedure
Foreign Payment Request Form
The foreign payment request form (FIN 6).
Financial
> Financial control and regulation
Last reviewed 29 February 2024
Excel 119KB
Procedure
Programme Assessment Board (PAB) Guidance
The Programme Assessment Board Guidance details the three stages of the University's PABs.
Academic policies
> External examiners
Last reviewed 29 November 2024
Word 98KB
Procedure
Purchase Order Terms and Conditions
Purchase order terms and conditions.
Financial
> Procurement
PDF 28KB
Procedure
eCycle user agreement and registration form
User agreement and registration form for all users of the eCycle scheme to complete.
Property and facilities
> Travel
Word 51KB
Procedure
Unusual event notification form
Form to be completed when planning an unusual event.
Property and facilities
> Events
Word 40KB
Procedure
Print to a multi-function device (MFD) from a personal iPhone or iPad
This guide explains how to print to a MFD from a personal iPhone or iPad.
Information technology
> Devices and IT equipment
PDF 640KB
Procedure
Print to a multi-function device (MFD) from a personal Android device
This guide explains how to print to a MFD from a personal Android device.
Information technology
> Devices and IT equipment
PDF 90KB
Procedure
Print to a multi-function device (MFD) from a personal Apple MacBook
This guide explains how to print to a MFD from a personal Apple MacBook.
Information technology
> Devices and IT equipment
PDF 635KB
Procedure
Print to a multi-function device (MFD) from a personal Microsoft Windows laptop
This guide explains how to print to a MFD from a personal Windows laptop.
Information technology
> Devices and IT equipment
PDF 160KB
Procedure
Chair of University Court - Equality and Diversity Monitoring Form
Equality and diversity monitoring form to be used in the Chair of the University Court appointment process.
University governance
> University Court
Word 80KB
Procedure
Chair of University Court - Application Form
Application form to be used in the Chair of the University Court appointment process.
University governance
> University Court
Word 47KB
Procedure
Adverse Events in Research Reporting Procedure
The purpose of this document is to describe the procedure for identifying, recording and reporting adverse events (AEs) and urgent safety measures (USMs) occurring in research projects that are sponsored by the University.
Research, innovation and enterprise
> Research
PDF 395KB
Procedure
Advance HE transition to Professional Standards Framework (PSF) 2023
Information for the transition at the University from the current Advance HE UK Professional Standards Framework 2011 which is being retired and replaced with the revised version Advance HE Professional Standards Framework (PSF) 2023.
Learning and teaching
> Fellowship of Advance HE
PDF 407KB
Procedure
Merchiston library family study room terms and conditions of use
Terms and conditions for use of the Merchiston library family study room.
Library and heritage collections
> Library resources
PDF 265KB
Procedure
ENroute Guidance Notes for Advocates - Principal Fellowship of Advance HE
ENroute Guidance Notes for Advocates - Principal Fellowship of Advance HE is for those agreeing to take on the role of advocate for a submission for Fellowship of the Higher Education Academy (HEA) via ENroute, the University's Professional Recognition Framework.
Learning and teaching
> Fellowship of Advance HE
PDF 289KB
Procedure
ENroute Guidance Notes for Advocates - Senior Fellowship of Advance HE
ENroute Guidance Notes for Advocates - Senior Fellowship of Advance HE is for those agreeing to take on the role of advocate for a submission for Fellowship of the Higher Education Academy (HEA) via ENroute, the University's Professional Recognition Framework.
Learning and teaching
> Fellowship of Advance HE
PDF 291KB
Procedure
ENroute Guidance Notes for Advocates - Associate Fellowship of Advance HE
ENroute Guidance Notes for Advocates - Associate Fellowship of Advance HE is for those agreeing to take on the role of advocate for a submission for Fellowship of the Higher Education Academy (HEA) via ENroute, the University's Professional Recognition Framework.
Learning and teaching
> Fellowship of Advance HE
PDF 279KB
Procedure
ENroute Guidance Notes for Advocates - Fellowship of Advance HE
ENroute Guidance Notes for Advocates - Fellowship of Advance HE is for those agreeing to take on the role of advocate for a submission for Fellowship of the Higher Education Academy (HEA) via ENroute, the University's Professional Recognition Framework.
Learning and teaching
> Fellowship of Advance HE
PDF 289KB
Procedure