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Public Interest Disclosure Policy

This policy aims to encourage colleagues to report suspected wrongdoing and provides guidance on how to raise those concerns.

Working here > Pay, benefits and conditions

Last reviewed 15 September 2025

Word 185KB

Policy

Adoption Policy

This policy provides information regarding the University’s adoption provisions and explains colleagues entitlements.

Working here > Pay, benefits and conditions

Last reviewed 7 March 2025

Word 187KB

Policy

Dignity at Work Policy and Procedure

This policy and procedure applies to everyone at the University and aims to help prevent bullying, harassment, discrimination and victimisation.

Working here > Pay, benefits and conditions

Last reviewed 15 September 2025

Word 481KB

Policy

Flexible Working Policy

This policy includes the eligibility and procedure for making a flexible working request, and you will find a form to apply.

Working here > Pay, benefits and conditions

Last reviewed 25 February 2025

Word 190KB

Policy

Social Media Usage Policy

This policy provides guidelines for staff to comply with legislative requirements in relation to social media usage.

Working here > Pay, benefits and conditions

Last reviewed 15 September 2025

Word 183KB

Policy

Shared Parental Leave Policy

This policy covers the rights and responsibilities of eligible colleagues who wish to take shared parental leave.

Working here > Pay, benefits and conditions

Last reviewed 11 March 2025

Word 521KB

Policy

Pay in Lieu of Pension Policy

This policy applies to those who have tax liability issues caused by accrual of pension. Includes a form to opt out of the pension scheme.

Working here > Pay, benefits and conditions

Last reviewed 31 January 2025

Word 988KB

Policy

Attraction and Retention Premium Policy

This policy helps ensure that where necessary, the University can continue to recruit and retain colleagues when the labour market presents difficult conditions.

Working here > Pay, benefits and conditions

Last reviewed 15 September 2025

Word 184KB

Policy

Paternity Policy

This policy provides information regarding the University’s paternity provisions and explains the colleague entitlements.

Working here > Pay, benefits and conditions

Last reviewed 15 September 2025

Word 183KB

Policy

Maternity Policy

This policy sets out the rights of colleagues to maternity leave and pay and provides information regarding the University’s maternity provisions and entitlements.

Working here > Pay, benefits and conditions

Last reviewed 7 March 2025

Word 439KB

Policy

Unpaid Parental Leave

This policy explains the purpose, eligibility and conditions of unpaid parental leave.

Working here > Pay, benefits and conditions

Last reviewed 21 May 2025

Word 181KB

Policy

Time Off For Dependant Care

This document is set out to provide clarity on the situations that are included in time off for dependants, as well as the procedure to be followed.

Working here > Pay, benefits and conditions

Last reviewed 12 February 2025

Word 116KB

Policy

Enjoy Cashless and loyalty scheme terms and conditions

This document outlines the terms and conditions for staff and students using the cashless and loyalty service in the University's catering outlets.

Property and facilities > Catering

Word 20KB

Policy

Catering Services Sustainable Food Policy

Policy covering the University's sustainable food practices.

Property and facilities > Catering

Last reviewed 31 January 2025

Word 938KB

Policy

Heating Operation Policy and Procedure

Policy covering operation of heating installations and procedure for dealing with heating problems.

Property and facilities > Facilities

Last reviewed 29 April 2020

Word 58KB

Policy

Acting up and Additional Responsibility Allowance Policy

This policy provides information regarding colleagues who are acting up or have additional responsibility in their current role.

Working here > Pay, benefits and conditions

Last reviewed 22 October 2025

Word 178KB

Policy

Alcohol and Substance Misuse Policy

This policy provides guidance to managers and colleagues on the action that should be taken where they know or suspect a colleague may be using or misusing alcohol or other substances and signposts to support.

Working here > Pay, benefits and conditions

Last reviewed 7 March 2025

Word 192KB

Policy

Intellectual Property (IP) Policy

Edinburgh Napier University recognises the importance of Intellectual Property (IP) and is committed to encouraging and incentivising the development and exploitation of IP by members of staff and/or students. This document outlines our ENU Intellectual Property Policy.

Research, innovation and enterprise > Innovation and enterprise

Last reviewed 10 February 2025

PDF 99KB

Policy

Research Publications and Open Access Policy

To be eligible for future research assessment exercises, higher education institutions (HEIs) are required to implement processes and procedures to comply with the REF Open Access policy. This policy sets out the requirements.

Research, innovation and enterprise > Research

Last reviewed 29 May 2025

PDF 826KB

Policy

Equality, Equity, Diversity and Inclusion in Research Framework

The Equality, Equity, Diversity and Inclusion (EEDI) framework outlines the University's expectations of equal opportunities on research and innovation (R&I) activities, funding and representation on funding decision panels.

Research, innovation and enterprise > Research

PDF 187KB

Policy

Code of Practice on Research Integrity

The Code of Practice on Research Integrity defines the research principles and practices to which all students and staff at the University are required to adhere. The Code underpins the University’s commitment to promoting high standards of ethical practice by all those undertaking research.

Research, innovation and enterprise > Research

PDF 500KB

Policy

Research Data Management Policy

This policy applies to all researchers and support staff employed to conduct research and innovation activities at ENU. The policy covers all data, information and records created, received, and maintained during research activities, in any format whether physical and electronic.

Research, innovation and enterprise > Research

PDF 89KB

Policy

Research Misconduct Policy

The University is committed to the highest standards of research and all research should be carried out with integrity. The University has a Code of Practice for Research Integrity which sets out the general principles of conduct by which the University expects research to be carried out.

Research, innovation and enterprise > Research

PDF 248KB

Policy

Export Control Policy

In the academic context, export controls are most likely to apply in relation to scientific and technical research with military, nuclear, chemical, biological, missile and aerospace applications. This policy applies to all employed to conduct research and innovation activities at the University.

Research, innovation and enterprise > Research

PDF 193KB

Policy

REF2021 Code of Practice

The University is required to ensure that Research Excellence Framework (REF) procedures do not discriminate unlawfully against, or otherwise have the effect of harassing or victimising individuals from protected characteristics. This is Edinburgh Napier�s REF 2021 Code of Practice.

Research, innovation and enterprise > Research

PDF 6MB

Policy

Vulnerability Management Policy

This policy has been introduced by the Cyber Security Oversight Group to help manage security vulnerabilities.

Information technology > Information security

Last reviewed 9 June 2025

PDF 202KB

Policy

Electronic information security policy - user policy

This subsidiary policy covers everything that an information technology ‘user’ requires to know. ‘Users’ are those that only use services provided to them as part of their role at the University and in the way the services are intended to be used by the service provider.

Information technology > Information security

Last reviewed 7 March 2025

PDF 111KB

Policy

Third-party privileged access policy

This policy covers the anyone who accesses the University's systems, in any sort of support, administrative or privileged user capacity, where their primary affiliation is to an organisation other than the University.

Information technology > Information security

Last reviewed 11 March 2024

PDF 152KB

Policy

Electronic information security policy - monitoring and logging policy

This subsidiary policy covers the monitoring and logging of all uses of information technology.

Information technology > Information security

Last reviewed 7 March 2025

PDF 128KB

Policy

Password policy

This policy ensures that passwords are used in the most secure way, maintaining authorised access to systems and electronic information.

Information technology > Information security

PDF 154KB

Policy

Mobile computing policy

This policy details how to ensure safe mobile working and ease of use and with the capability to connect and access resources such as email, online storage, and University business systems and data sources.

Information technology > Information security

Last reviewed 7 March 2025

PDF 150KB

Policy

Electronic information security policy

This policy applies to all use of information and information technology on the University’s premises, to all information technology provided by the University wherever it is used, and to all external access to the University’s information technology from wherever this is initiated.

Information technology > Information security

Last reviewed 2 October 2024

PDF 167KB

Policy

Access control policy

This policy details how each user’s access privileges shall be authorised according to business needs.

Information technology > Information security

PDF 169KB

Policy

Bring your own device policy

This policy is intended to address the use in the workplace by staff and students of non-University owned electronic devices such as smart phones, tablets and other such devices to access and store University information, as well as their own.

Information technology > Devices and IT equipment

PDF 170KB

Policy