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Data Protection Policy Statement
This document outlines Edinburgh Napier University's commitment to protecting the rights and freedoms of individuals with respect to the processing of their personal data.
University governance
> Data protection
Last reviewed 4 March 2025
PDF 130KB
Policy
Records Management Policy
The University's records management policy.
University governance
> Records management
Last reviewed 29 October 2019
PDF 113KB
Policy
Performance Improvement Policy
This policy provides a clear framework for the consistent management of underperformance and applies to all employees.
Working here
> Pay, benefits and conditions
Last reviewed 5 March 2025
PDF 2MB
Policy
Generative artificial intelligence (Gen AI) and assessment toolkit
Guidance for staff on how to support appropriate student use of Gen AI in learning, teaching and assessment.
Learning and teaching
> Resources
Last reviewed 1 November 2024
PowerPoint 1MB
Third-party privileged access policy
This policy covers the anyone who accesses the University's systems, in any sort of support, administrative or privileged user capacity, where their primary affiliation is to an organisation other than the University.
Information technology
> Information security
Last reviewed 11 March 2024
PDF 152KB
Policy
Alcohol and Substance Misuse Policy
This policy provides guidance to managers and colleagues on the action that should be taken where they know or suspect a colleague may be using or misusing alcohol or other substances and signposts to support.
Working here
> Pay, benefits and conditions
Last reviewed 7 March 2025
Word 192KB
Policy
Mobile computing policy
This policy details how to ensure safe mobile working and ease of use and with the capability to connect and access resources such as email, online storage, and University business systems and data sources.
Information technology
> Information security
Last reviewed 7 March 2025
PDF 150KB
Policy
Multi-Factor Authentication (MFA) - QR Code setup guide
This guide explains how to set up MFA for staff and students.
Information technology
> Devices and IT equipment
Last reviewed 7 March 2025
PDF 756KB
Procedure
Your University laptop - guidance for overseas colleagues
How to use a University laptop for colleagues based overseas.
Information technology
> Devices and IT equipment
Last reviewed 7 March 2025
PDF 464KB
Guidance
Electronic information security policy
This policy applies to all use of information and information technology on the University’s premises, to all information technology provided by the University wherever it is used, and to all external access to the University’s information technology from wherever this is initiated.
Information technology
> Information security
Last reviewed 2 October 2024
PDF 167KB
Policy
Electronic information security policy - monitoring and logging policy
This subsidiary policy covers the monitoring and logging of all uses of information technology.
Information technology
> Information security
Last reviewed 7 March 2025
PDF 128KB
Policy
Electronic information security policy - user policy
This subsidiary policy covers everything that an information technology ‘user’ requires to know. ‘Users’ are those that only use services provided to them as part of their role at the University and in the way the services are intended to be used by the service provider.
Information technology
> Information security
Last reviewed 7 March 2025
PDF 111KB
Policy
ENhance Case Study - Authentic Assessment in Criminology
This case study showcases the changes made to assessment in the Introduction to UK Criminal Justice Systems module, to improve student learning, inclusivity and mitigate against improper use of Generative AI.
Learning and teaching
> ENhance curriculum framework
Last reviewed 7 March 2025
PDF 444KB
Information
ENhance Case Study - AI in Professional Practice
Dr Janis MacCallum shares practice on supporting appropriate Generative Artificial Intelligence use for biology students in the School of Applied Sciences, building on DLTE resources such as the AI Toolkit and AI Coversheet.
Learning and teaching
> ENhance curriculum framework
Last reviewed 25 February 2025
PDF 108KB
Information
ENhance Case Study - AI Tools in Biology Professional Practice
Example of practice in learning, teaching and assessment to support professional development.
Learning and teaching
> ENhance curriculum framework
Last reviewed 23 October 2024
PDF 108KB
Information
Dialogic feedback cover sheet
Assignment cover sheet to help students reflect on feedback already received, develop their skills, and help academic advisors to provide relevant and personalised feedback.
Learning and teaching
> Resources
Last reviewed 10 March 2025
PDF 146KB
Procedure
Data Protection Oath of Confidentiality - Research Student template form
This form is to be used by PG research students to ensure that they understand and commit to their obligations to process personal data in compliance with data protection laws and University policy when processing personal data for research purposes under the auspices of the University.
University governance
> Data protection
Last reviewed 12 March 2025
Word 36KB
Procedure
Privacy Notice - Student Recruitment
Privacy notice relating to use of data during student recruitment process.
University governance
> Privacy notice
Last reviewed 17 December 2024
PDF 188KB
Policy
Approved Academic Board Minutes 2024-11-22
Approved minutes of Academic Board, the University's academic governing body.
University governance
> Academic Board meetings
Last reviewed 14 March 2025
PDF 174KB
Information
Role Description - Cleaning Assistant
Role description for the cleaning assistant position
Working here
> Role description
Last reviewed 14 March 2025
PDF 328KB
Information
Data Protection - Data Processing Terms and Conditions (in UK)
Agreement clauses where data processing is being undertaken on behalf of the University by a supplier under contract.
University governance
> Data protection
Last reviewed 17 March 2025
PDF 150KB
Policy
Data Protection - Data Sharing Agreement-General Terms and Conditions (Within UK and Adequate Countries)
General terms and conditions for data sharing agreements with other data controllers within the UK and / or adequate countries.
University governance
> Data protection
Last reviewed 17 March 2025
PDF 332KB
Policy
Data Protection - International Data Transfer Agreement-Part 4 Mandatory Clauses
International Data Transfer Agreement (IDTA) part 4 mandatory clauses
University governance
> Data protection
Last reviewed 17 March 2025
PDF 289KB
Policy
ENhance Case Study - Assessment Redesign in Introduction to Criminal Justice Systems
This ENhance Case Study demonstrates changes to improve student engagement and breadth of module content learned, through authentic assessment. This also served to tackle problematic use of Generative AI.
Learning and teaching
> ENhance curriculum framework
Last reviewed 5 March 2025
PDF 444KB
Information
Programme Leaders Annual Report 2023
Information provided in these reports will be used by your School to inform its enhancement planning and will be made available to the Department of Learning & Teaching Enhancement (DLTE). These reports inform the evidence base for Institution-led Review that programme teams should draw upon.
Learning and teaching
> Resources
Last reviewed 17 March 2025
PDF 99KB
Procedure
ENhance Case Study - Authentic Assessment through Storytelling.
In this case study, Avril Montgomery (SHSC) shares her practice on active learning with student choice in embedded, authentic assessment for Mental Health Nursing students, through a story-building approach.
Learning and teaching
> ENhance curriculum framework
Last reviewed 19 March 2025
PDF 320KB
Information
ENhance Case Study - Mid-module student feedback to realise support needs
In this case study, Amy Dillon shares how she enhanced mid-module feedback participation to enhance ability to fulfil student support needs.
Learning and teaching
> ENhance curriculum framework
Last reviewed 25 February 2025
PDF 297KB
Information
University Court Main Agenda Headings 2025-03-24
Summary meeting agenda for University Court, the University's governing body.
University governance
> University Court meetings
Last reviewed 20 March 2025
PDF 138KB
Information
Quality Framework supporting document - Panel roles and responsibilities for Institution-Led Review (ILR)
Roles and responsibilities of the panel undertaking an ILR. Relates to Quality Framework - Section 2b Institution-Led Review.
Academic policies
> Quality framework
Last reviewed 27 March 2025
Word 208KB
Policy
Quality Framework - Section 7 Recognition of prior learning
The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 7 Recognition of prior learning.
Academic policies
> Quality framework
Last reviewed 27 March 2025
PDF 313KB
Policy
Quality Framework supporting document - Guide for students on participating in Institution-Led Review (ILR)
This guide is to be shared with students when their programme is about to go through ILR and we would like them to be involved. Relates to Quality Framework - Section 2b Institution-Led Review.
Academic policies
> Quality framework
Last reviewed 27 March 2025
Word 233KB
Policy
Quality Framework - Section 2a Annual monitoring
The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 2a Annual monitoring.
Academic policies
> Quality framework
Last reviewed 27 March 2025
PDF 300KB
Policy
Quality Framework - Section 0b Appointing external academic peers
The Quality Framework is the definitive source of information on the University’s approach to academic quality assurance and enhancement. Section 0b Appointing external academic peers.
Academic policies
> Quality framework
Last reviewed 27 March 2025
PDF 176KB
Policy
University Court Approved Minutes 2024-12-09
Approved minutes of University Court, the University's governing body.
University governance
> University Court meetings
Last reviewed 26 December 2025
PDF 156KB
Information
ENhance Case Study - Enhancing Moodle Accessibility and Active Learning in Nursing.
This case study showcases steps taken to respond to student feedback and make NUR08104 (Introduction to Research and Evidence Based Practice) more inclusive and engaging for students.
Learning and teaching
> ENhance curriculum framework
Last reviewed 28 March 2025
PDF 676KB
Guidance
Programme Approval Guidance for External Peers
This document supports external peers involved in programme approval processes.
Academic policies
> Quality framework
Last reviewed 30 March 2025
PDF 141KB
Guidance
ENhance Active Learning Case Study - Multimodal Activities for Active Learning in Nursing.
This case study offers a brief look at some of Amani Al Bayrakdar's methods of engaging students in active learning in NUR08104 Introduction to Research and Evidence Based Practice in the School of Health & Social Care (SHSC).
Learning and teaching
> ENhance curriculum framework
Last reviewed 28 March 2025
PDF 348KB
Guidance
Role description - Lecturer Sighthill
Standard Role Description for Lecturer based at Sighthill
Working here
> Role description
Last reviewed 14 February 2025
PDF 646KB
Information
Role description - Lecturer Merchiston
Standard Role Description for Lecturer based at Merchiston
Working here
> Role description
Last reviewed 14 February 2025
PDF 647KB
Information
Role description - Lecturer Craiglockhart
Standard Role Description for Lecturer based at Craiglockhart
Working here
> Role description
Last reviewed 14 February 2025
PDF 647KB
Information
Data Protection - Safe Disposal of Confidential Waste
Guidance for colleagues on how to safely dispose of confidential waste, which includes personal data and sensitive corporate information.
University governance
> Data protection
Last reviewed 31 March 2025
PDF 129KB
Guidance
Quality Framework supporting document - Self Evaluation Report Template
Template to support programme teams in their critical and evidence-based reflections and to introduce the review team to the provision under review. Relates to Quality Framework - Section 2b Institution-Led Review.
Academic policies
> Quality framework
Last reviewed 1 April 2025
Word 66KB
Policy
Data Protection - Oath of Confidentiality Associate Staff, Temporary Staff, Visiting Student
Data Protection Oath of Confidentiality to be used for Associate Staff, Temporary Staff, Visiting Students, etc.
University governance
> Data protection
Last reviewed 6 April 2025
PDF 115KB
Procedure
Designing for Diverse Learners
A poster indicating some of the basic do and don't aspects of accessible formatting in digital and print spaces, for inclusion of diverse learners.
Learning and teaching
> Resources
Last reviewed 6 April 2025
PDF 168KB
Guidance
ENhance Quick Guide - Student Focus
This Quick Guide explores the central theme of the ENhance curriculum framework, Student Focus, and looks at what this means for curricula. Prompt questions help you to explore this within your context.
Learning and teaching
> ENhance curriculum framework
Last reviewed 9 April 2025
PDF 308KB
Guidance
ENhance Case Study - Increasing internationalisation & inclusion for improvement of student employability in construction
This case study shows practice which Dr Suha Jaradat PFHEA demonstrated as part of application for Principal Fellowship of Advance HE, improving effectiveness of construction and Architectural Technology programmes & Graduate Apprenticeships at ENU & beyond, at a national and international level.
Learning and teaching
> ENhance curriculum framework
Last reviewed 9 April 2025
PDF 581KB
Guidance
Privacy Notice - PG Teacher Education Programmes
Layered privacy notice.
University governance
> Privacy notice
Last reviewed 17 December 2024
PDF 95KB
Policy
Annual Report for the Concordat to Support the Career Development of Researchers – April 2025
This report summarises, from January 2024 to January 2025, how Edinburgh Napier University creates, maintains and embeds a research culture that upholds a positive and inclusive environment for researchers at all stages of their careers.
Research, innovation and enterprise
> Research
Last reviewed 16 April 2025
PDF 198KB
Information
Active Learning Case Study - Business & Management Challenges
Dr Sharif Alaydi in the Business School shares his use of the Boddy Environmental Framework to analyse factors influencing a business decision, as used in assessment in the module. This case study also demonstrates use of the Active Learning Suite at Craiglockhart.
Learning and teaching
> ENhance curriculum framework
Last reviewed 21 April 2025
PDF 657KB
Guidance
Application Form - shortened version
Shortened application form for professional services roles
Working here
> Recruitment
Last reviewed 24 April 2025
Word 100KB
Information