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Court Handbook 2025/26 Part 2 – Reference Documents
This handbook will provide reference material and background information on University Court and other governance arrangements of the University.
University governance
> University Court
Last reviewed 7 August 2025
PDF 869KB
Information
Court Lay Members Skills Matrix
Register of the balance of skills, attributes and experience required in the membership of University Court.
University governance
> University Court
PDF 131KB
Information
Court Register of Interests
Register of interests of the members of University Court, the University's governing body.
University governance
> University Court
Last reviewed 20 March 2025
PDF 550KB
Information
Crisis 24 app guide
Help and information on using the Crisis24 app
Property and facilities
> Health and safety
Last reviewed 1 November 2024
PDF 399KB
Information
Crisis 24 app guide update
Update on the Crisis24 app user guide
Property and facilities
> Health and safety
Last reviewed 1 November 2024
PDF 2MB
Information
Crisis 24 user guide
Help and information on using GardaWorld and Crisis24
Property and facilities
> Health and safety
Last reviewed 1 November 2024
PDF 1MB
Information
Data Protection - Data Processing Terms and Conditions
Agreement clauses for third parties outwith the UK processing personal data on behalf of Edinburgh Napier University
University governance
> Data protection
Last reviewed 7 July 2025
PDF 150KB
Policy
Data Protection - Data Processing Terms and Conditions (in UK)
Agreement clauses where data processing is being undertaken on behalf of the University by a supplier under contract.
University governance
> Data protection
Last reviewed 17 March 2025
PDF 150KB
Policy
Data Protection - Data Sharing Agreement-General Terms and Conditions (Within UK and Adequate Countries)
General terms and conditions for data sharing agreements with other data controllers within the UK and / or adequate countries.
University governance
> Data protection
Last reviewed 17 March 2025
PDF 332KB
Policy
Data Protection - International Data Transfer Agreement-Part 4 Mandatory Clauses
International Data Transfer Agreement (IDTA) part 4 mandatory clauses
University governance
> Data protection
Last reviewed 17 March 2025
PDF 289KB
Policy
Data Protection - Manual and Physical Data Security policy
A policy relating to the security measures University employees are required to adhere to when processing personal data on paper or any other hard copy format, including portable devices.
University governance
> Data protection
Last reviewed 3 September 2025
PDF 132KB
Policy
Data Protection - Oath of Confidentiality Associate Staff, Temporary Staff, Visiting Student
Data Protection Oath of Confidentiality to be used for Associate Staff, Temporary Staff, Visiting Students, etc.
University governance
> Data protection
Last reviewed 6 April 2025
PDF 115KB
Procedure
Data Protection - Safe Disposal of Confidential Waste
Guidance for colleagues on how to safely dispose of confidential waste, which includes personal data and sensitive corporate information.
University governance
> Data protection
Last reviewed 31 March 2025
PDF 129KB
Guidance
Data Protection - Surveillance Equipment Systems Code
The University's Surveillance Equipment, including CCTV, code of practice.
University governance
> Data protection
Last reviewed 31 January 2025
PDF 160KB
Procedure
Data Protection Oath of Confidentiality - Research Student template form
This form is to be used by PG research students to ensure that they understand and commit to their obligations to process personal data in compliance with data protection laws and University policy when processing personal data for research purposes under the auspices of the University.
University governance
> Data protection
Last reviewed 12 March 2025
Word 36KB
Procedure
Data Protection Policy Statement
This document outlines Edinburgh Napier University's commitment to protecting the rights and freedoms of individuals with respect to the processing of their personal data.
University governance
> Data protection
Last reviewed 4 March 2025
PDF 130KB
Policy
Data Protection Rights - Subject Access Request (SAR) Guidance Notes
Provides information to data subjects about how the University processes access requests.
University governance
> Data protection
Last reviewed 30 January 2025
PDF 151KB
Guidance
Data Protection Rights - CCTV Guidance Notes
Guidance for Data Subjects making a subject access request for CCTV footage.
University governance
> Data protection
Last reviewed 31 January 2025
PDF 172KB
Guidance
Data Protection Rights - Erasure Request Form
A form for Data Subjects to request erasure of their personal data under the Data Protection Act 2018
University governance
> Data protection
Last reviewed 31 January 2025
Word 49KB
Information
Data Protection Rights - Subject Access Request Form
A form for data subjects to complete to enable the University to provide them with the relevant information that they seek.
University governance
> Data protection
Last reviewed 30 January 2025
PDF 176KB
Information
Deferral of Assessment Form DE1 2022-23
The form to request a deferral of assessment for academic year 2022-23.
Academic policies
> Academic regulations - previous years
Word 78KB
Policy
Deferral of Assessment Form DE1 2023-24
The form to request a deferral of assessment for academic year 2023-24.
Academic policies
> Academic regulations - previous years
Word 74KB
Procedure
Designing for Diverse Learners
A poster indicating some of the basic do and don't aspects of accessible formatting in digital and print spaces, for inclusion of diverse learners.
Learning and teaching
> Resources
Last reviewed 6 April 2025
PDF 168KB
Guidance
Dialogic feedback cover sheet
Assignment cover sheet to help students reflect on feedback already received, develop their skills, and help academic advisors to provide relevant and personalised feedback.
Learning and teaching
> Resources
Last reviewed 10 March 2025
PDF 146KB
Procedure
Dignity at Work Policy and Procedure
This policy and procedure applies to everyone at the University and aims to help prevent bullying, harassment, discrimination and victimisation.
Working here
> Pay, benefits and conditions
Last reviewed 15 September 2025
Word 481KB
Policy
Disability At Work Policy
The purpose of this policy is to outline the process for supporting colleagues who have a disability and aims to create a framework for collaborative dialogue between the colleague and their manager, the University, and external agencies.
Working here
> Pay, benefits and conditions
Last reviewed 21 May 2025
Word 254KB
Policy
Disciplinary Policy
The policy provides advice and support for managing poor conduct at work, including performance-related misconduct where there is a persistent or wilful failure to meet appropriate standards.
Working here
> Pay, benefits and conditions
Last reviewed 15 September 2025
Word 142KB
Policy
Downloading British Standards PDFs - advice for students
Guidance for British Standards Online.
Library and heritage collections
> Library resources
PDF 549KB
Guidance
Dual Career Athlete and Coach Policy 2018-19
The Dual Career Athlete and Coach Policy for the academic year 2018-19 details the University's commitment to supporting its student athlete and coach population.
Academic policies
> Academic regulations - previous years
PDF 65KB
Policy
Dual Career Athlete and Coach Policy 2019-20
The Dual Career Athlete and Coach Policy for the academic year 2019-20 details the University's commitment to supporting its student athlete and coach population.
Academic policies
> Academic regulations - previous years
PDF 62KB
Policy
Dual Career Athlete and Coach Policy 2020-21
The Dual Career Athlete and Coach Policy for the academic year 2020-21 details the University's commitment to supporting its student athlete and coach population.
Academic policies
> Academic regulations - previous years
PDF 62KB
Policy
Dual Career Athlete and Coach Policy 2021-22 and 2022-23
The Dual Career Athlete and Coach Policy for the academic years 2021-22 and 2022-23 details the University's commitment to supporting its student athlete and coach population.
Academic policies
> Academic regulations - previous years
PDF 62KB
Policy
Dual Career Athlete and Coach Policy 2023-24
The Dual Career Athlete and Coach Policy for the academic year 2023-24 details the University's commitment to supporting its student athlete and coach population.
Academic policies
> Academic regulations - previous years
PDF 143KB
Policy
Dual Career Athlete and Coach Policy 2024-25
The Dual Career Athlete and Coach Policy for the academic year 2024-25 details the University's commitment to supporting its student athlete and coach population.
Academic policies
> Academic regulations - previous years
Last reviewed 8 July 2025
PDF 143KB
Policy
Dual Career Athlete and Coach Policy 2025-26
The Dual Career Athlete and Coach Policy for the academic year 2025-26 details the University's commitment to supporting its student athlete and coach population.
Academic policies
> Academic regulations - current year
Last reviewed 8 July 2025
PDF 144KB
Policy
Early Career Academic (ECA) Development Programme - Brochure
This brochure provides an overview of the University’s Early Career Academic Programme.
Working here
> My development
PDF 2MB
Information
Early Career Academic (ECA) Development Programme - Frequently Asked Questions (FAQs)
This document provides answers to common questions about the University’s Early Career Academic (ECA) Development Programme.
Working here
> My development
PDF 265KB
Information
Early Career Academic (ECA) Development Programme - Onboarding Guide
This guide supports early career academics (ECAs) joining the University understand the expectations of their new role.
Working here
> My development
PDF 1MB
Procedure
eCycle user agreement and registration form
User agreement and registration form for all users of the eCycle scheme to complete.
Property and facilities
> Travel
Word 51KB
Procedure
Edinburgh Napier University's Position on Generative Artificial Intelligence
This document outlines to everyone in our community their responsibilities, providing clear guidance to help all of us use Gen AI effectively and ethically.
University governance
> Artificial intelligence
Last reviewed 27 August 2025
PDF 425KB
Information
Election Regulations
These regulations make provision for the appointment by election to positions on the University Court and the University Academic Board.
University governance
> University Court
Last reviewed 10 March 2023
PDF 128KB
Policy
Electrical Portable Appliance Testing Policy
The University will provide resource and maintain appropriate management systems, systems of work and equipment to ensure that electrical risks to all staff, students and others associated with the use of portable electrical appliances are controlled.
Property and facilities
> Health and safety
Last reviewed 11 November 2025
PDF 280KB
Policy
Electronic information security policy
This policy applies to all use of information and information technology on the University’s premises, to all information technology provided by the University wherever it is used, and to all external access to the University’s information technology from wherever this is initiated.
Information technology
> Information security
Last reviewed 2 October 2024
PDF 167KB
Policy
Electronic information security policy - monitoring and logging policy
This subsidiary policy covers the monitoring and logging of all uses of information technology.
Information technology
> Information security
Last reviewed 7 March 2025
PDF 128KB
Policy
Electronic information security policy - user policy
This subsidiary policy covers everything that an information technology ‘user’ requires to know. ‘Users’ are those that only use services provided to them as part of their role at the University and in the way the services are intended to be used by the service provider.
Information technology
> Information security
Last reviewed 7 March 2025
PDF 111KB
Policy
ENhance Active Learning Case Study - Global Service Management
Example of practice in learning, teaching and assessment to support professional development.
Learning and teaching
> ENhance curriculum framework
Last reviewed 23 October 2024
PDF 1MB
Information
ENhance Active Learning Case Study - International Festival and Events Environments Management
Example of practice in learning, teaching and assessment to support professional development.
Learning and teaching
> ENhance curriculum framework
Last reviewed 24 October 2024
PDF 719KB
Information
ENhance Active Learning Case Study - Multimodal Activities for Active Learning in Nursing.
This case study offers a brief look at some of Amani Al Bayrakdar's methods of engaging students in active learning in NUR08104 Introduction to Research and Evidence Based Practice in the School of Health & Social Care (SHSC).
Learning and teaching
> ENhance curriculum framework
Last reviewed 28 March 2025
PDF 348KB
Guidance
ENhance Active Learning Case Study - PGDE Physics
In this case study, Dr Heather Earnshaw shares her approach to active learning in PGDE Teacher Education and considerations which inform this.
Learning and teaching
> ENhance curriculum framework
Last reviewed 25 February 2025
PDF 76KB
Information
ENhance Case Study - AI Tools in Biology Professional Practice
Example of practice in learning, teaching and assessment to support professional development.
Learning and teaching
> ENhance curriculum framework
Last reviewed 23 October 2024
PDF 108KB
Information