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General consent form - permission to use photographs and film footage
Consent form for subjects to give permission for the use of their photographs, film, words and quotes to be used in promotional materials related to the University.
Property and facilities
> Events
Last reviewed 12 May 2025
Word 859KB
Information
Film and photo display notice for events
Printable signage to be used at events to alert attendees that filming and/or photography is taking place.
Property and facilities
> Events
Last reviewed 12 May 2025
Word 860KB
Information
Unusual event notification form
Form to be completed when planning an unusual event.
Property and facilities
> Events
Word 40KB
Procedure
General consent form for persons under 18 - permission to use photographs and film footage
Consent form for the parent/guardian of someone under 18 years of age to give permission for the use of their photographs, film, words and quotes to be used in promotional materials related to the University.
Property and facilities
> Events
Last reviewed 12 May 2025
Word 860KB
Guidance
eCycle user agreement and registration form
User agreement and registration form for all users of the eCycle scheme to complete.
Property and facilities
> Travel
Word 51KB
Procedure
Visitor parking request form
Form for requesting on the day visitor parking.
Property and facilities
> Travel
Word 28KB
Guidance
Parking Policy
Information on the Parking Policy for Edinburgh Napier University, covering all aspects of parking management at Craiglockhart, Merchiston and Sighthill campuses. Includes information on permit allocation and parking charges.
Property and facilities
> Travel
Last reviewed 10 February 2026
Word 76KB
Policy
RingGo Parking User Guide
Information on how to pay for on-campus parking via your RingGo parking account.
Property and facilities
> Travel
Last reviewed 10 February 2026
Word 120KB
Information
Parking Policy FAQs
Further information and frequently asked questions around the Edinburgh Napier Parking Policy.
Property and facilities
> Travel
Last reviewed 10 February 2026
Word 21KB
Information
Risk Assessment Form
Official university blank template for carrying out risk assessments
Property and facilities
> Health and safety
Last reviewed 30 July 2023
Word 45KB
Procedure
Contractor Induction Signing Sheet
Form to be signed by all contractors.
Property and facilities
> Health and safety
Last reviewed 29 November 2024
Word 37KB
Procedure
Contractor Induction Form
Form to be completed by all contractors.
Property and facilities
> Health and safety
Last reviewed 29 November 2024
Word 53KB
Procedure
Orange Flags Checklist for Gen AI in Student Work
A practical checklist to support academic judgement when reviewing student work where inappropriate use of generative AI may be a concern. The checklist helps you identify possible indicators, gather evidence, and decide on appropriate next steps.
Learning and teaching
> Resources
Last reviewed 27 April 2026
Word 45KB
Guidance
Flexible Working Policy
This policy includes the eligibility and procedure for making a flexible working request.
Working here
> Pay, benefits and conditions
Last reviewed 29 April 2026
Word 185KB
Policy
Associate Form May 2026
Associate Form May 2026
Working here
> Recruitment
Last reviewed 7 May 2026
Word 186KB
Procedure
External Examiner Annual Report
The annual report template to be used by External Examiners upon completion of their duties associated with first diet assessments each session. All sections of the report must be completed for payment to be authorised.
Academic policies
> External examiners
Last reviewed 1 June 2026
Word 55KB
Procedure
Guidance and process flow for Programme Leaders to gather student leavers data (June 2026)
This guidance outlines the steps a Programme Leader should take when a student chooses to leave the university.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 31 May 2026
Word 39KB
Guidance
Dialogic feedback cover sheet
Assignment cover sheet to help students reflect on feedback already received, develop their skills, and help academic advisors to provide relevant and personalised feedback.
Learning and teaching
> Resources
Last reviewed 10 March 2025
PDF 146KB
Procedure