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Data Protection Oath of Confidentiality - Research Student template form

This form is to be used by PG research students to ensure that they understand and commit to their obligations to process personal data in compliance with data protection laws and University policy when processing personal data for research purposes under the auspices of the University.

University governance > Data protection

Last reviewed 12 March 2025

Word 36KB

Procedure

Data Protection Rights - Erasure Request Form

A form for Data Subjects to request erasure of their personal data under the Data Protection Act 2018

University governance > Data protection

Last reviewed 31 January 2025

Word 49KB

Information

University’s Prevent Duty Briefing

Information on how the University manages its obligations under the Prevent Duty Guidance.

University governance > University Court

Last reviewed 1 December 2025

Word 43KB

Information

Chair of University Court - Application Form

Application form to be used in the Chair of the University Court appointment process.

University governance > University Court

Word 47KB

Procedure

Chair of University Court - Equality and Diversity Monitoring Form

Equality and diversity monitoring form to be used in the Chair of the University Court appointment process.

University governance > University Court

Word 80KB

Procedure

Data Protection - Manual and Physical Data Security policy

A policy relating to the security measures University employees are required to adhere to when processing personal data on paper or any other hard copy format, including portable devices.

University governance > Data protection

Last reviewed 3 September 2025

PDF 132KB

Policy

Privacy Notice - Employability and Careers

Transparency information for data subjects who engage with the University's Employability & Careers team and services.

University governance > Data protection

Last reviewed 2 July 2025

PDF 110KB

Policy

Edinburgh Napier University's Position on Generative Artificial Intelligence

This document outlines to everyone in our community their responsibilities, providing clear guidance to help all of us use Gen AI effectively and ethically.

University governance > Artificial intelligence

Last reviewed 27 August 2025

PDF 425KB

Information

Data Protection - Data Processing Terms and Conditions

Agreement clauses for third parties outwith the UK processing personal data on behalf of Edinburgh Napier University

University governance > Data protection

Last reviewed 7 July 2025

PDF 150KB

Policy

Data Protection Rights - Subject Access Request (SAR) Guidance Notes

Provides information to data subjects about how the University processes access requests.

University governance > Data protection

Last reviewed 30 January 2025

PDF 151KB

Guidance

Data Protection - Data Processing Terms and Conditions (in UK)

Agreement clauses where data processing is being undertaken on behalf of the University by a supplier under contract.

University governance > Data protection

Last reviewed 17 March 2025

PDF 150KB

Policy

Data Protection - Safe Disposal of Confidential Waste

Guidance for colleagues on how to safely dispose of confidential waste, which includes personal data and sensitive corporate information.

University governance > Data protection

Last reviewed 31 March 2025

PDF 129KB

Guidance

Data Protection - Oath of Confidentiality Associate Staff, Temporary Staff, Visiting Student

Data Protection Oath of Confidentiality to be used for Associate Staff, Temporary Staff, Visiting Students, etc.

University governance > Data protection

Last reviewed 6 April 2025

PDF 115KB

Procedure

Data Protection - Data Sharing Agreement-General Terms and Conditions (Within UK and Adequate Countries)

General terms and conditions for data sharing agreements with other data controllers within the UK and / or adequate countries.

University governance > Data protection

Last reviewed 17 March 2025

PDF 332KB

Policy

Data Protection - International Data Transfer Agreement-Part 4 Mandatory Clauses

International Data Transfer Agreement (IDTA) part 4 mandatory clauses

University governance > Data protection

Last reviewed 17 March 2025

PDF 289KB

Policy

Data Protection Policy Statement

This document outlines Edinburgh Napier University's commitment to protecting the rights and freedoms of individuals with respect to the processing of their personal data.

University governance > Data protection

Last reviewed 4 March 2025

PDF 130KB

Policy

Data Protection - Surveillance Equipment Systems Code

The University's Surveillance Equipment, including CCTV, code of practice.

University governance > Data protection

Last reviewed 3 November 2025

PDF 165KB

Procedure

Data Protection Rights - CCTV Guidance Notes

Guidance for Data Subjects making a subject access request for CCTV footage.

University governance > Data protection

Last reviewed 31 January 2025

PDF 172KB

Guidance

The interaction between Data Protection legislation and the Freedom of Information (Scotland) Act

Data Protection Legislation (Data Protection Act 2018 and the GDPR) and the Freedom of Information (Scotland) Act 2002 (FOISA) are both concerned with information but they have different, and at times conflicting purposes. This document describes the interaction between the two pieces of legislation.

University governance > Data protection

Last reviewed 29 September 2018

PDF 48KB

Information

Data Protection Rights - Subject Access Request Form

A form for data subjects to complete to enable the University to provide them with the relevant information that they seek.

University governance > Data protection

Last reviewed 30 January 2025

PDF 176KB

Information

Privacy Notice - Colleague Leaver Survey

Privacy Notice to be provided for colleagues who are leaving the University and would like to leave feedback about their experience working at Edinburgh Napier University.

University governance > Data protection

Last reviewed 12 November 2025

PDF 122KB

Policy

University Court Main Agenda Headings 2024-06-24

Summary meeting agenda for University Court, the University's governing body.

University governance > University Court meetings

PDF 88KB

Information