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Information Security Classification Scheme (ISCS)
The University's ISCS provides a framework for staff to consider risks in respect of different types of data held, used and transmitted within the University. It also provides guidance on the storage and transmittal of information based upon the level of risk.
University governance
> Records management
Last reviewed 10 January 2025
PDF 174KB
Guidance
Intellectual Property (IP) Policy
Edinburgh Napier University recognises the importance of Intellectual Property (IP) and is committed to encouraging and incentivising the development and exploitation of IP by members of staff and/or students. This document outlines our ENU Intellectual Property Policy.
Research, innovation and enterprise
> Innovation and enterprise
Last reviewed 10 February 2025
PDF 99KB
Policy
Flowchart for Board Decisions - January start 180 Credit Programmes
Flowchart for the School Support Service to reference during board decisions for students starting in January on 180 credit programmes.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 328KB
Procedure
Flowchart for Undergraduate Reassessment Board Decisions
Flowchart to determine which decision code to use for reassessment at undergraduate programme boards.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 99KB
Procedure
Undergraduate Module Decisions and Codes
Table with module decision codes and the corresponding board decision and action required for Undergraduate modules.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 January 2023
PDF 91KB
Procedure
Undergraduate Assessment Board Decision Codes 2024-25
A list of assessment board decision codes for Undergraduate programmes for the 2024-25 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 August 2024
PDF 163KB
Procedure
Flowchart for Board Decisions - September start 180 Credit Programmes
Flowchart for the School Support Service to reference during board decisions for students starting in September on 180 credit programmes.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 235KB
Procedure
Flowchart for Undergraduate TR2 Board Decisions
Flowchart to determine which decision code to use for undergraduate programme boards in trimester 2.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 97KB
Procedure
Undergraduate Assessment Board Decision Codes 2023-24
A list of assessment board decision codes for Undergraduate programmes for the 2023-24 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 2 November 2023
PDF 176KB
Procedure
Student Status Codes (undergraduate and taught postgraduate) 2024-25
Student status codes, code names and explanations for undergraduate and taught postgraduate programmes for the 2024-25 session.
Student lifecycle and journey
> Assessment and certification
Last reviewed 29 September 2024
PDF 47KB
Procedure
Taught Postgraduate Assessment Board Decision Codes 2023-24
A list of assessment board decision codes for Taught Postgraduate programmes for the 2023-24 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 2 November 2023
PDF 118KB
Procedure
Taught Postgraduate Assessment Board Decision Codes 2024-25
A list of assessment board decision codes for Taught Postgraduate programmes for the 2024-25 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 August 2024
PDF 112KB
Procedure
Taught Postgraduate Module Decisions and Codes
Table with module decision codes and the corresponding board decision and action required for Taught Postgraduate modules.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 January 2023
PDF 86KB
Procedure
Timetabling Policy 2025-2026
This policy sets out the guiding principles and parameters which inform the University’s planning, prioritisation and management of timetabled space.
Student lifecycle and journey
> Timetabling
Last reviewed 14 February 2025
Word 99KB
Policy
Timetabling Policy 2024-2025
This policy sets out the guiding principles and parameters which inform the University’s planning, prioritisation and management of timetabled space.
Student lifecycle and journey
> Timetabling
Last reviewed 14 February 2025
PDF 120KB
Policy
Time Off For Dependant Care
This document is set out to provide clarity on the situations that are included in time off for dependants, as well as the procedure to be followed.
Working here
> Pay, benefits and conditions
Last reviewed 12 February 2025
Word 116KB
Policy
HE Excellence in Research Awards - 10-year progress report - 2021
The University received the HR Excellence in Research Award from the European Commission in December 2010 and retained it in 2018 after an external review process. This document summarises our progress against our Concordat Action Plan as part of our external 10-year review.
Research, innovation and enterprise
> Research
Last reviewed 26 February 2021
PDF 598KB
Information
External Examiner Information Pack
This guide is to provide details of the life cycle and the support available for external examiners.
Academic policies
> External examiners
Last reviewed 5 February 2025
PDF 475KB
Information
Carers At Work Policy
The purpose of this policy is to set out the support available to colleagues who are working carers, to encourage a workplace culture in which colleagues feel supported and able to manage any challenges they face in balancing the demands of their home and work responsibilities.
Working here
> Pay, benefits and conditions
Last reviewed 5 February 2025
Word 190KB
Policy
Heating Operation Policy and Procedure
Policy covering operation of heating installations and procedure for dealing with heating problems.
Property and facilities
> Facilities
Last reviewed 29 April 2020
Word 58KB
Policy
Catering Services Sustainable Food Policy
Policy covering the University's sustainable food practices.
Property and facilities
> Catering
Last reviewed 31 January 2025
Word 938KB
Policy
Artwork guidelines
Guidelines for use when completing the artwork form.
Property and facilities
> Facilities
Last reviewed 28 April 2011
PDF 114KB
Guidance
Student Visa Worker Declaration Form
Declaration form for student visa holders who are going to undertake work at the University.
Working here
> Recruitment
Last reviewed 31 January 2025
Word 68KB
Procedure
Pay in Lieu of Pension Policy
This policy applies to those who have tax liability issues caused by accrual of pension. Includes a form to opt out of the pension scheme.
Working here
> Pay, benefits and conditions
Last reviewed 31 January 2025
Word 988KB
Policy
Role description - Lecturer
This is a role description for Grade 6 Lecturer at the University.
Working here
> Role description
Last reviewed 31 January 2025
PDF 330KB
Information
Role description - Security and Safety Assistant
This is the role description for a Security and Safety Assistant within the Property & Facilities Department.
Working here
> Role description
Last reviewed 31 January 2025
PDF 328KB
Information
Role description - Maintenance Technician Electrical
This is a role description for a Maintenance Technician Electrical in the Property & Facilities Services team.
Working here
> Role description
Last reviewed 31 January 2025
PDF 351KB
Information
Role description - University Tutor
Role description for a University Tutor to deliver high quality, student centred teaching and support.
Working here
> Role description
Last reviewed 31 January 2025
PDF 760KB
Information
In at the Deep End – Starting to Teach
A guide for new academic staff who are starting to teach at the University.
Learning and teaching
> Resources
Last reviewed 30 May 2019
PDF 11MB
Information
Personal Development Tutor (PDT) guidance for staff
This guidance provides support to Personal development Tutors (PDTs), to enhance the student experience, and to provide a consistent approach to Personal Development Tutoring at the University.
Learning and teaching
> Resources
Last reviewed 30 August 2020
PDF 461KB
Guidance
Data Protection Rights - Erasure Request Form
A form for Data Subjects to request erasure of their personal data under the Data Protection Act 2018
University governance
> Data protection
Last reviewed 31 January 2025
Word 49KB
Information
Data Protection Rights - Subject Access Request (SAR) Guidance Notes
Provides information to data subjects about how the University processes access requests.
University governance
> Data protection
Last reviewed 30 January 2025
PDF 151KB
Guidance
Data Protection Rights - Subject Access Request Form
A form for data subjects to complete to enable the University to provide them with the relevant information that they seek.
University governance
> Data protection
Last reviewed 30 January 2025
PDF 176KB
Information
Data Protection Rights - CCTV Guidance Notes
Guidance for Data Subjects making a subject access request for CCTV footage.
University governance
> Data protection
Last reviewed 31 January 2025
PDF 172KB
Guidance
Data Protection - Surveillance Equipment Systems Code
The University's Surveillance Equipment, including CCTV, code of practice.
University governance
> Data protection
Last reviewed 31 January 2025
PDF 160KB
Procedure
ENU Annual Accounts 24 Signed
The annual accounts for Edinburgh Napier University for the year 2023-24.
Financial
> Annual accounts
Last reviewed 20 December 2024
PDF 3MB
Information
Code of Practice for the Management of University Contractors and Works
Code of practice for all contractors and works at the University.
Property and facilities
> Health and safety
Last reviewed 24 January 2025
PDF 250KB
Procedure
Sighthill Campus Street Map
A map of the Sighthill Campus and the surrounding area, showing bus, train and tram access, cycle storage and campus access.
Property and facilities
> Travel
Last reviewed 24 January 2025
PDF 1MB
Guidance
Induction Guidance
Guidance on how to access your induction plan via HR Connect.
Working here
> Recruitment
Last reviewed 30 March 2022
PDF 463KB
Guidance
Research Induction Checklist
Introduction checklist for new research staff.
Working here
> Recruitment
Last reviewed 24 January 2025
PDF 112KB
Guidance
Travel and Expenses Policy
The University is committed to paying all employee expenses incurred wholly, exclusively and necessarily in the performance of University business both within the UK and overseas. This policy provides some guiding principles which aim to help the University achieve a consistent approach.
Working here
> Pay, benefits and conditions
Last reviewed 15 December 2023
PDF 393KB
Policy
Relocation Expenses Claim Form
Relocation expenses claim form.
Working here
> Recruitment
Last reviewed 28 October 2021
Word 223KB
Procedure
Contractor Induction Form
Form to be completed by all contractors.
Property and facilities
> Health and safety
Last reviewed 29 November 2024
Word 53KB
Procedure
Contractor Induction Signing Sheet
Form to be signed by all contractors.
Property and facilities
> Health and safety
Last reviewed 29 November 2024
Word 37KB
Procedure
The interaction between Data Protection legislation and the Freedom of Information (Scotland) Act
Data Protection Legislation (Data Protection Act 2018 and the GDPR) and the Freedom of Information (Scotland) Act 2002 (FOISA) are both concerned with information but they have different, and at times conflicting purposes. This document describes the interaction between the two pieces of legislation.
University governance
> Data protection
Last reviewed 29 September 2018
PDF 48KB
Information
Privacy Notice - Student Nursing Peer Support Telethon
Privacy notice relating to use of data by student peers during the School of Health and Social Care's telethon peer support programme.
University governance
> Privacy notice
Last reviewed 27 January 2025
PDF 96KB
Policy
Privacy Notice - Talent Attraction
Privacy notice relating to use of data by the University when processing the personal data of potential future employees.
University governance
> Privacy notice
Last reviewed 27 January 2025
PDF 95KB
Policy
Privacy Notice - Transport Research Institute Survey
Privacy notice relating to the processing of personal data by the Transport Research Institute (TRI) when contacting interested parties in relation to their survey about their activities.
University governance
> Privacy notice
Last reviewed 27 January 2025
PDF 110KB
Policy
Privacy Notice - Travel Risk Assessment
Privacy notice relating to use of personal data to identify and make an assessment of any risks that are associated with staff/student overseas travel on university business.
University governance
> Privacy notice
Last reviewed 27 January 2025
PDF 94KB
Policy
Privacy Notice - Web Filtering
Privacy notice relating to the processing of personal data for the purposes of monitoring web browsing activity on the University's network.
University governance
> Privacy notice
Last reviewed 27 January 2025
PDF 117KB
Policy