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University Court Main Agenda Headings 2025-03-24
Summary meeting agenda for University Court, the University's governing body.
University governance
> University Court meetings
Last reviewed 20 March 2025
PDF 138KB
Information
ENhance Case Study - Mid-module student feedback to realise support needs
In this case study, Amy Dillon shares how she enhanced mid-module feedback participation to enhance ability to fulfil student support needs.
Learning and teaching
> ENhance curriculum framework
Last reviewed 25 February 2025
PDF 297KB
Information
ENhance Case Study - Authentic Assessment through Storytelling.
In this case study, Avril Montgomery (SHSC) shares her practice on active learning with student choice in embedded, authentic assessment for Mental Health Nursing students, through a story-building approach.
Learning and teaching
> ENhance curriculum framework
Last reviewed 19 March 2025
PDF 320KB
Information
Programme Leaders Annual Report 2023
Information provided in these reports will be used by your School to inform its enhancement planning and will be made available to the Department of Learning & Teaching Enhancement (DLTE). These reports inform the evidence base for Institution-led Review that programme teams should draw upon.
Learning and teaching
> Resources
Last reviewed 17 March 2025
PDF 99KB
Procedure
ENhance Case Study - Assessment Redesign in Introduction to Criminal Justice Systems
This ENhance Case Study demonstrates changes to improve student engagement and breadth of module content learned, through authentic assessment. This also served to tackle problematic use of Generative AI.
Learning and teaching
> ENhance curriculum framework
Last reviewed 5 March 2025
PDF 444KB
Information
Data Protection - International Data Transfer Agreement-Part 4 Mandatory Clauses
International Data Transfer Agreement (IDTA) part 4 mandatory clauses
University governance
> Data protection
Last reviewed 17 March 2025
PDF 289KB
Policy
Data Protection - Data Sharing Agreement-General Terms and Conditions (Within UK and Adequate Countries)
General terms and conditions for data sharing agreements with other data controllers within the UK and / or adequate countries.
University governance
> Data protection
Last reviewed 17 March 2025
PDF 332KB
Policy
Data Protection - Data Processing Terms and Conditions (in UK)
Agreement clauses where data processing is being undertaken on behalf of the University by a supplier under contract.
University governance
> Data protection
Last reviewed 17 March 2025
PDF 150KB
Policy
Role Description - Cleaning Assistant
Role description for the cleaning assistant position
Working here
> Role description
Last reviewed 14 March 2025
PDF 328KB
Information
Approved Academic Board Minutes 2024-11-22
Approved minutes of Academic Board, the University's academic governing body.
University governance
> Academic Board meetings
Last reviewed 14 March 2025
PDF 174KB
Information
Privacy Notice - Student Recruitment
Privacy notice relating to use of data during student recruitment process.
University governance
> Privacy notice
Last reviewed 17 December 2024
PDF 188KB
Policy
Data Protection Oath of Confidentiality - Research Student template form
This form is to be used by PG research students to ensure that they understand and commit to their obligations to process personal data in compliance with data protection laws and University policy when processing personal data for research purposes under the auspices of the University.
University governance
> Data protection
Last reviewed 12 March 2025
Word 36KB
Procedure
Shared Parental Leave Policy
This policy covers the rights and responsibilities of eligible colleagues who wish to take shared parental leave.
Working here
> Pay, benefits and conditions
Last reviewed 11 March 2025
Word 521KB
Policy
Dialogic feedback cover sheet
Assignment cover sheet to help students reflect on feedback already received, develop their skills, and help academic advisors to provide relevant and personalised feedback.
Learning and teaching
> Resources
Last reviewed 10 March 2025
PDF 146KB
Procedure
ENhance Case Study - AI Tools in Biology Professional Practice
Example of practice in learning, teaching and assessment to support professional development.
Learning and teaching
> ENhance curriculum framework
Last reviewed 23 October 2024
PDF 108KB
Information
ENhance Case Study - AI in Professional Practice
Dr Janis MacCallum shares practice on supporting appropriate Generative Artificial Intelligence use for biology students in the School of Applied Sciences, building on DLTE resources such as the AI Toolkit and AI Coversheet.
Learning and teaching
> ENhance curriculum framework
Last reviewed 25 February 2025
PDF 108KB
Information
ENhance Case Study - Authentic Assessment in Criminology
This case study showcases the changes made to assessment in the Introduction to UK Criminal Justice Systems module, to improve student learning, inclusivity and mitigate against improper use of Generative AI.
Learning and teaching
> ENhance curriculum framework
Last reviewed 7 March 2025
PDF 444KB
Information
Electronic information security policy - user policy
This subsidiary policy covers everything that an information technology ‘user’ requires to know. ‘Users’ are those that only use services provided to them as part of their role at the University and in the way the services are intended to be used by the service provider.
Information technology
> Information security
Last reviewed 7 March 2025
PDF 111KB
Policy
Electronic information security policy - monitoring and logging policy
This subsidiary policy covers the monitoring and logging of all uses of information technology.
Information technology
> Information security
Last reviewed 7 March 2025
PDF 128KB
Policy
Electronic information security policy
This policy applies to all use of information and information technology on the University’s premises, to all information technology provided by the University wherever it is used, and to all external access to the University’s information technology from wherever this is initiated.
Information technology
> Information security
Last reviewed 2 October 2024
PDF 167KB
Policy
Your University laptop - guidance for overseas colleagues
How to use a University laptop for colleagues based overseas.
Information technology
> Devices and IT equipment
Last reviewed 7 March 2025
PDF 464KB
Guidance
Multi-Factor Authentication (MFA) - QR Code setup guide
This guide explains how to set up MFA for staff and students.
Information technology
> Devices and IT equipment
Last reviewed 7 March 2025
PDF 756KB
Procedure
Mobile computing policy
This policy details how to ensure safe mobile working and ease of use and with the capability to connect and access resources such as email, online storage, and University business systems and data sources.
Information technology
> Information security
Last reviewed 7 March 2025
PDF 150KB
Policy
Adoption Policy
This policy provides information regarding the University’s adoption provisions and explains colleagues entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 7 March 2025
Word 187KB
Policy
Alcohol and Substance Misuse Policy
This policy provides guidance to managers and colleagues on the action that should be taken where they know or suspect a colleague may be using or misusing alcohol or other substances and signposts to support.
Working here
> Pay, benefits and conditions
Last reviewed 7 March 2025
Word 192KB
Policy
Maternity Policy
This policy sets out the rights of colleagues to maternity leave and pay and provides information regarding the University’s maternity provisions and entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 7 March 2025
Word 439KB
Policy
Third-party privileged access policy
This policy covers the anyone who accesses the University's systems, in any sort of support, administrative or privileged user capacity, where their primary affiliation is to an organisation other than the University.
Information technology
> Information security
Last reviewed 11 March 2024
PDF 152KB
Policy
Generative artificial intelligence (Gen AI) and assessment toolkit
Guidance for staff on how to support appropriate student use of Gen AI in learning, teaching and assessment.
Learning and teaching
> Resources
Last reviewed 1 November 2024
PowerPoint 1MB
Performance Improvement Policy
This policy provides a clear framework for the consistent management of underperformance and applies to all employees.
Working here
> Pay, benefits and conditions
Last reviewed 5 March 2025
PDF 2MB
Policy
Records Management Policy
The University's records management policy.
University governance
> Records management
Last reviewed 29 October 2019
PDF 113KB
Policy
Data Protection Policy Statement
This document outlines Edinburgh Napier University's commitment to protecting the rights and freedoms of individuals with respect to the processing of their personal data.
University governance
> Data protection
Last reviewed 4 March 2025
PDF 130KB
Policy
Lay Court Member Role Specification
The University is seeking to appoint new lay members of its governing body, the University Court. This provides information on the personal qualities, interests and experience being sought in potential candidates.
University governance
> University Court
Last reviewed 3 March 2025
PDF 30KB
Information
Programme Leader Remit
This describes the broad duties and expectations of a programme leader (PL), including recruitment, programme management, quality enhancement and oversight of learning & teaching.
Learning and teaching
> Resources
Last reviewed 28 February 2025
PDF 71KB
Information
ENhance Case Study - Impact of Authentic Assessment in PG Biology
In this case study, Amy Dillon (SAS) shares how she supported students to embrace authentic assessment to build inclusive practice and tackle plagiarism.
Learning and teaching
> ENhance curriculum framework
Last reviewed 25 February 2025
PDF 430KB
Information
ENhance Active Learning Case Study - PGDE Physics
In this case study, Dr Heather Earnshaw shares her approach to active learning in PGDE Teacher Education and considerations which inform this.
Learning and teaching
> ENhance curriculum framework
Last reviewed 25 February 2025
PDF 76KB
Information
ENhance Case Study - Integrating professional practice methods for practical, autonomous learning
In this case study, Neil Shearer (SCEBE) shares how students become comfortable with exploring the unknown, as is expected in industry, for Materials Engineering students.
Learning and teaching
> ENhance curriculum framework
Last reviewed 25 February 2025
PDF 807KB
Guidance
Timetabling Process
The purpose of the Timetabling Process document is to ensure that the University has defined and established processes in place for the delivery of the University’s Timetabling Policy.
Student lifecycle and journey
> Timetabling
Last reviewed 24 February 2025
PDF 111KB
Procedure
Visitor leaflet Craiglockhart
Information for visitors on fire emergency procedures.
Property and facilities
> Health and safety
Last reviewed 24 February 2025
PDF 122KB
Procedure
Visitor leaflet Merchiston
Information for visitors on fire emergency procedures.
Property and facilities
> Health and safety
Last reviewed 24 February 2025
PDF 106KB
Procedure
Visitor leaflet Sighthill
Information for visitors on fire emergency procedures.
Property and facilities
> Health and safety
Last reviewed 24 February 2025
PDF 122KB
Procedure
Information Security Classification Scheme (ISCS)
The University's ISCS provides a framework for staff to consider risks in respect of different types of data held, used and transmitted within the University. It also provides guidance on the storage and transmittal of information based upon the level of risk.
University governance
> Records management
Last reviewed 10 January 2025
PDF 174KB
Guidance
Intellectual Property (IP) Policy
Edinburgh Napier University recognises the importance of Intellectual Property (IP) and is committed to encouraging and incentivising the development and exploitation of IP by members of staff and/or students. This document outlines our ENU Intellectual Property Policy.
Research, innovation and enterprise
> Innovation and enterprise
Last reviewed 10 February 2025
PDF 99KB
Policy
Flowchart for Board Decisions - January start 180 Credit Programmes
Flowchart for the School Support Service to reference during board decisions for students starting in January on 180 credit programmes.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 328KB
Procedure
Flowchart for Undergraduate Reassessment Board Decisions
Flowchart to determine which decision code to use for reassessment at undergraduate programme boards.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 99KB
Procedure
Undergraduate Module Decisions and Codes
Table with module decision codes and the corresponding board decision and action required for Undergraduate modules.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 January 2023
PDF 91KB
Procedure
Undergraduate Assessment Board Decision Codes 2024-25
A list of assessment board decision codes for Undergraduate programmes for the 2024-25 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 August 2024
PDF 163KB
Procedure
Flowchart for Board Decisions - September start 180 Credit Programmes
Flowchart for the School Support Service to reference during board decisions for students starting in September on 180 credit programmes.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 235KB
Procedure
Flowchart for Undergraduate TR2 Board Decisions
Flowchart to determine which decision code to use for undergraduate programme boards in trimester 2.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 97KB
Procedure
Undergraduate Assessment Board Decision Codes 2023-24
A list of assessment board decision codes for Undergraduate programmes for the 2023-24 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 2 November 2023
PDF 176KB
Procedure
Student Status Codes (undergraduate and taught postgraduate) 2024-25
Student status codes, code names and explanations for undergraduate and taught postgraduate programmes for the 2024-25 session.
Student lifecycle and journey
> Assessment and certification
Last reviewed 29 September 2024
PDF 47KB
Procedure