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Quality Framework supporting document - Programme Leader's Annual Report - Enhancement Plan Template

Template for completion by Programme Leaders to record an ongoing enhancement plan for all programmes. Relates to Quality Framework - Section 2 Internal monitoring and review.

Academic policies > Quality framework

Last reviewed 31 August 2025

Excel 784KB

Policy

Pay in Lieu of Pension Policy

This policy applies to those who have tax liability issues caused by accrual of pension. Includes a form to opt out of the pension scheme.

Working here > Pay, benefits and conditions

Last reviewed 31 January 2025

Word 988KB

Policy

Timetabling Policy 2025-2026

This policy sets out the guiding principles and parameters which inform the University’s planning, prioritisation and management of timetabled space.

Student lifecycle and journey > Timetabling

Last reviewed 14 February 2025

Word 99KB

Policy

Quality Framework supporting document - Guide for students on participating in Institution-Led Review (ILR)

This guide is to be shared with students when their programme is about to go through ILR and we would like them to be involved. Relates to Quality Framework - Section 2b Institution-Led Review.

Academic policies > Quality framework

Last reviewed 27 March 2025

Word 233KB

Policy

Quality Framework supporting document - Panel roles and responsibilities for Institution-Led Review (ILR)

Roles and responsibilities of the panel undertaking an ILR. Relates to Quality Framework - Section 2b Institution-Led Review.

Academic policies > Quality framework

Last reviewed 27 March 2025

Word 208KB

Policy

Postgraduate Grading Scale - Staff FAQs

From academic year 2025/26, Edinburgh Napier is changing the way that postgraduate work is marked. We are moving from the current 16-point scale (F6-D5) to a 0-100% marks approach. These FAQs will familiarise you with the changes you need to be aware of.

Academic policies > Academic regulations - current year

Last reviewed 22 September 2025

Word 93KB

Information

Dialogic feedback cover sheet

Assignment cover sheet to help students reflect on feedback already received, develop their skills, and help academic advisors to provide relevant and personalised feedback.

Learning and teaching > Resources

Last reviewed 10 March 2025

PDF 146KB

Procedure

Data Protection - Manual and Physical Data Security policy

A policy relating to the security measures University employees are required to adhere to when processing personal data on paper or any other hard copy format, including portable devices.

University governance > Data protection

Last reviewed 3 September 2025

PDF 132KB

Policy

Privacy Notice - Employability and Careers

Transparency information for data subjects who engage with the University's Employability & Careers team and services.

University governance > Data protection

Last reviewed 2 July 2025

PDF 110KB

Policy

Edinburgh Napier University's Position on Generative Artificial Intelligence

This document outlines to everyone in our community their responsibilities, providing clear guidance to help all of us use Gen AI effectively and ethically.

University governance > Artificial intelligence

Last reviewed 27 August 2025

PDF 425KB

Information

Data Protection - Data Processing Terms and Conditions

Agreement clauses for third parties outwith the UK processing personal data on behalf of Edinburgh Napier University

University governance > Data protection

Last reviewed 7 July 2025

PDF 150KB

Policy

Data Protection Rights - Subject Access Request (SAR) Guidance Notes

Provides information to data subjects about how the University processes access requests.

University governance > Data protection

Last reviewed 30 January 2025

PDF 151KB

Guidance

Data Protection - Data Processing Terms and Conditions (in UK)

Agreement clauses where data processing is being undertaken on behalf of the University by a supplier under contract.

University governance > Data protection

Last reviewed 17 March 2025

PDF 150KB

Policy

Data Protection - Safe Disposal of Confidential Waste

Guidance for colleagues on how to safely dispose of confidential waste, which includes personal data and sensitive corporate information.

University governance > Data protection

Last reviewed 31 March 2025

PDF 129KB

Guidance

Data Protection - Oath of Confidentiality Associate Staff, Temporary Staff, Visiting Student

Data Protection Oath of Confidentiality to be used for Associate Staff, Temporary Staff, Visiting Students, etc.

University governance > Data protection

Last reviewed 6 April 2025

PDF 115KB

Procedure

Data Protection - Data Sharing Agreement-General Terms and Conditions (Within UK and Adequate Countries)

General terms and conditions for data sharing agreements with other data controllers within the UK and / or adequate countries.

University governance > Data protection

Last reviewed 17 March 2025

PDF 332KB

Policy

Data Protection - International Data Transfer Agreement-Part 4 Mandatory Clauses

International Data Transfer Agreement (IDTA) part 4 mandatory clauses

University governance > Data protection

Last reviewed 17 March 2025

PDF 289KB

Policy

Data Protection Policy Statement

This document outlines Edinburgh Napier University's commitment to protecting the rights and freedoms of individuals with respect to the processing of their personal data.

University governance > Data protection

Last reviewed 4 March 2025

PDF 130KB

Policy

Data Protection - Surveillance Equipment Systems Code

The University's Surveillance Equipment, including CCTV, code of practice.

University governance > Data protection

Last reviewed 3 November 2025

PDF 165KB

Procedure

Data Protection Rights - CCTV Guidance Notes

Guidance for Data Subjects making a subject access request for CCTV footage.

University governance > Data protection

Last reviewed 31 January 2025

PDF 172KB

Guidance

The interaction between Data Protection legislation and the Freedom of Information (Scotland) Act

Data Protection Legislation (Data Protection Act 2018 and the GDPR) and the Freedom of Information (Scotland) Act 2002 (FOISA) are both concerned with information but they have different, and at times conflicting purposes. This document describes the interaction between the two pieces of legislation.

University governance > Data protection

Last reviewed 29 September 2018

PDF 48KB

Information

Data Protection Rights - Subject Access Request Form

A form for data subjects to complete to enable the University to provide them with the relevant information that they seek.

University governance > Data protection

Last reviewed 30 January 2025

PDF 176KB

Information

Privacy Notice - Colleague Leaver Survey

Privacy Notice to be provided for colleagues who are leaving the University and would like to leave feedback about their experience working at Edinburgh Napier University.

University governance > Data protection

Last reviewed 12 November 2025

PDF 122KB

Policy

University Court Main Agenda Headings 2024-06-24

Summary meeting agenda for University Court, the University's governing body.

University governance > University Court meetings

PDF 88KB

Information