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Academic Regulations 2023-24 - Appeals
The Academic Appeals Regulations apply to students who wish to challenge the decision of the Programme Assessment Board or School/University Research Degrees Committee for the academic year 2023-24.
Academic policies
> Academic regulations - previous years
PDF 252KB
Policy
Academic Regulations 2017-18 - Appeals
The Academic Appeals Regulations apply to students who wish to challenge the decision of the Programme Board of Examiners or School Research and Innovation Committee for the academic year 2017-18.
Academic policies
> Academic regulations - previous years
PDF 135KB
Policy
Academic Regulations 2023-24 - Academic Integrity
The Academic Integrity Regulations set and maintain acceptable standards of academic practice within the University community for the academic year 2023-24.
Academic policies
> Academic regulations - previous years
PDF 278KB
Policy
Academic Regulations 2024-25 - Amendments
Amendments to Academic Regulations for the academic year 2024-25.
Academic policies
> Academic regulations - previous years
Last reviewed 8 July 2025
PDF 297KB
Policy
Academic Regulations 2017-18 - Amendments
Amendments to Academic Regulations for the academic year 2017-18.
Academic policies
> Academic regulations - previous years
PDF 54KB
Policy
Academic Regulations 2020-21 - Appeals
The Academic Appeals Regulations apply to students who wish to challenge the decision of the Programme Assessment Board or School Research and Innovation Committee for the academic year 2020-21.
Academic policies
> Academic regulations - previous years
PDF 394KB
Policy
Academic Regulations 2018-19 - Amendments
Amendments to Academic Regulations for the academic year 2018-19.
Academic policies
> Academic regulations - previous years
PDF 138KB
Policy
Certification of Student Learning Policy
This policy covers all certification of student engagement and achievement in learning activities for all credit bearing and non-credit bearing activities, including a formal award of the university (as outlined in the university regulations) or CPD/short courses.
Student lifecycle and journey
> Assessment and certification
Last reviewed 10 July 2025
PDF 177KB
Policy
Flowchart for Undergraduate Reassessment Board Decisions
Flowchart to determine which decision code to use for reassessment at undergraduate programme boards.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 99KB
Procedure
Flowchart for Board Decisions - September start 180 Credit Programmes
Flowchart for the School Support Service to reference during board decisions for students starting in September on 180 credit programmes.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 235KB
Procedure
Student Status Codes (undergraduate and taught postgraduate) 2024-25
Student status codes, code names and explanations for undergraduate and taught postgraduate programmes for the 2024-25 session.
Student lifecycle and journey
> Assessment and certification
Last reviewed 29 September 2024
PDF 47KB
Procedure
Taught Postgraduate Assessment Board Decision Codes 2023-24
A list of assessment board decision codes for Taught Postgraduate programmes for the 2023-24 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 2 November 2023
PDF 118KB
Procedure
Taught Postgraduate Assessment Board Decision Codes 2024-25
A list of assessment board decision codes for Taught Postgraduate programmes for the 2024-25 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 August 2024
PDF 112KB
Procedure
Taught Postgraduate Module Decisions and Codes
Table with module decision codes and the corresponding board decision and action required for Taught Postgraduate modules.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 January 2023
PDF 86KB
Procedure
Undergraduate Module Decisions and Codes
Table with module decision codes and the corresponding board decision and action required for Undergraduate modules.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 January 2023
PDF 91KB
Procedure
Flowchart for Undergraduate TR2 Board Decisions
Flowchart to determine which decision code to use for undergraduate programme boards in trimester 2.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 97KB
Procedure
Undergraduate Assessment Board Decision Codes 2023-24
A list of assessment board decision codes for Undergraduate programmes for the 2023-24 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 2 November 2023
PDF 176KB
Procedure
Undergraduate Assessment Board Decision Codes 2024-25
A list of assessment board decision codes for Undergraduate programmes for the 2024-25 session. Includes the meaning of the decision code and the corresponding student communication.
Student lifecycle and journey
> Assessment and certification
Last reviewed 31 August 2024
PDF 163KB
Procedure
Flowchart for Board Decisions - January start 180 Credit Programmes
Flowchart for the School Support Service to reference during board decisions for students starting in January on 180 credit programmes.
Student lifecycle and journey
> Assessment and certification
Last reviewed 13 September 2022
PDF 328KB
Procedure
Data Protection - Manual and Physical Data Security policy
A policy relating to the security measures University employees are required to adhere to when processing personal data on paper or any other hard copy format, including portable devices.
University governance
> Data protection
Last reviewed 3 September 2025
PDF 132KB
Policy
Privacy Notice - Employability and Careers
Transparency information for data subjects who engage with the University's Employability & Careers team and services.
University governance
> Data protection
Last reviewed 2 July 2025
PDF 110KB
Policy
Data Protection Rights - Subject Access Request (SAR) Guidance Notes
Provides information to data subjects about how the University processes access requests.
University governance
> Data protection
Last reviewed 30 January 2025
PDF 151KB
Guidance
Data Protection - Data Processing Terms and Conditions
Agreement clauses for third parties outwith the UK processing personal data on behalf of Edinburgh Napier University
University governance
> Data protection
Last reviewed 7 July 2025
PDF 150KB
Policy
Data Protection - Data Processing Terms and Conditions (in UK)
Agreement clauses where data processing is being undertaken on behalf of the University by a supplier under contract.
University governance
> Data protection
Last reviewed 17 March 2025
PDF 150KB
Policy
Data Protection - Data Sharing Agreement-General Terms and Conditions (Within UK and Adequate Countries)
General terms and conditions for data sharing agreements with other data controllers within the UK and / or adequate countries.
University governance
> Data protection
Last reviewed 17 March 2025
PDF 332KB
Policy
Data Protection - Safe Disposal of Confidential Waste
Guidance for colleagues on how to safely dispose of confidential waste, which includes personal data and sensitive corporate information.
University governance
> Data protection
Last reviewed 31 March 2025
PDF 129KB
Guidance
Data Protection - International Data Transfer Agreement-Part 4 Mandatory Clauses
International Data Transfer Agreement (IDTA) part 4 mandatory clauses
University governance
> Data protection
Last reviewed 17 March 2025
PDF 289KB
Policy
Data Protection - Oath of Confidentiality Associate Staff, Temporary Staff, Visiting Student
Data Protection Oath of Confidentiality to be used for Associate Staff, Temporary Staff, Visiting Students, etc.
University governance
> Data protection
Last reviewed 6 April 2025
PDF 115KB
Procedure
Data Protection - Surveillance Equipment Systems Code
The University's Surveillance Equipment, including CCTV, code of practice.
University governance
> Data protection
Last reviewed 31 January 2025
PDF 160KB
Procedure
Data Protection Policy Statement
This document outlines Edinburgh Napier University's commitment to protecting the rights and freedoms of individuals with respect to the processing of their personal data.
University governance
> Data protection
Last reviewed 4 March 2025
PDF 130KB
Policy
Data Protection Rights - CCTV Guidance Notes
Guidance for Data Subjects making a subject access request for CCTV footage.
University governance
> Data protection
Last reviewed 31 January 2025
PDF 172KB
Guidance
Data Protection Rights - Subject Access Request Form
A form for data subjects to complete to enable the University to provide them with the relevant information that they seek.
University governance
> Data protection
Last reviewed 30 January 2025
PDF 176KB
Information
The interaction between Data Protection legislation and the Freedom of Information (Scotland) Act
Data Protection Legislation (Data Protection Act 2018 and the GDPR) and the Freedom of Information (Scotland) Act 2002 (FOISA) are both concerned with information but they have different, and at times conflicting purposes. This document describes the interaction between the two pieces of legislation.
University governance
> Data protection
Last reviewed 29 September 2018
PDF 48KB
Information
Summer Accommodation Manual 2025 - Bainfield
Important information for summer accommodation residents in Bainfield.
Student lifecycle and journey
> Accommodation
Last reviewed 4 May 2025
PDF 4MB
Information
Summer Accommodation Manual 2025 - Orwell Terrace
Important information for summer accommodation residents in Orwell Terrace.
Student lifecycle and journey
> Accommodation
Last reviewed 4 May 2025
PDF 5MB
Information
Edinburgh Napier University's Position on Generative Artificial Intelligence
This document outlines to everyone in our community their responsibilities, providing clear guidance to help all of us use Gen AI effectively and ethically.
University governance
> Artificial intelligence
Last reviewed 27 August 2025
PDF 425KB
Information
Timetabling Policy 2024-2025
This policy sets out the guiding principles and parameters which inform the University’s planning, prioritisation and management of timetabled space.
Student lifecycle and journey
> Timetabling
Last reviewed 14 February 2025
PDF 120KB
Policy
Timetabling Process
The purpose of the Timetabling Process document is to ensure that the University has defined and established processes in place for the delivery of the University’s Timetabling Policy.
Student lifecycle and journey
> Timetabling
Last reviewed 24 February 2025
PDF 111KB
Procedure
Student Accommodation Brochure 2025/26
Details of our student accommodation sites for 2025/26 academic year
Student lifecycle and journey
> Accommodation
Last reviewed 19 June 2025
PDF 7MB
Information
Student Support Quick Guide - A student is considering a course transfer
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 96KB
Guidance
Student Support Quick Guide - A student is considering leaving the University
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 97KB
Guidance
Student Support Quick Guide - A student would like some support with homesickness
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 98KB
Guidance
Student Support Quick Guide - A student is unexpectedly missing
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 101KB
Guidance
Student Support Quick Guide - A student has a query related to faith, belief or religion
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 101KB
Guidance
Student Support Quick Guide - A student has a communicable or notifiable disease
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 102KB
Guidance
Student Support Quick Guide - When a student has died
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 101KB
Guidance
Student Support Quick Guide - You have a significant concern about a student from a wellbeing perspective
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 129KB
Guidance
Student Support Quick Guide - A student has a disability, dyslexia, a medical or mental health condition
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 99KB
Guidance
Student Support Quick Guide - A student reports discrimination, victimisation or harassment
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 99KB
Guidance
Student Support Quick Guide - A student is at risk of harm, abuse or neglect
Signposting for staff, to teams within, and services outside the University, for when students need support with issues they are facing.
Student lifecycle and journey
> Health and wellbeing
Last reviewed 23 October 2024
PDF 130KB
Guidance