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Flexible Working Policy
This policy includes the eligibility and procedure for making a flexible working request.
Working here
> Pay, benefits and conditions
Last reviewed 29 April 2026
Word 185KB
Policy
Maternity Policy
This policy sets out the rights of colleagues to maternity leave and pay and provides information regarding the University’s maternity provisions and entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 18 June 2026
Word 317KB
Policy
Paternity Policy
This policy provides information regarding the University’s paternity provisions and explains the colleague entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 6 July 2026
Word 156KB
Policy
Public Interest Disclosure Policy
This policy aims to encourage colleagues to report suspected wrongdoing and provides guidance on how to raise those concerns.
Working here
> Pay, benefits and conditions
Last reviewed 6 July 2026
Word 176KB
Policy
Adoption Policy
This policy provides information regarding the University’s adoption provisions and explains colleagues entitlements.
Working here
> Pay, benefits and conditions
Last reviewed 6 July 2026
Word 177KB
Policy
Shared Parental Leave Policy
This policy covers the rights and responsibilities of eligible colleagues who wish to take shared parental leave.
Working here
> Pay, benefits and conditions
Last reviewed 31 May 2026
Word 233KB
Policy
Unpaid Parental Leave
This policy explains the purpose, eligibility and conditions of unpaid parental leave.
Working here
> Pay, benefits and conditions
Last reviewed 14 July 2026
Word 151KB
Policy
2026/27 RE1 Coursework Extension Form
Coursework Extension Form (RE1) for 2026/27
Academic policies
> Academic regulations - current year
Last reviewed 28 July 2026
Word 53KB
Policy
Data Protection - Manual and Physical Data Security policy
A policy relating to the security measures University employees are required to adhere to when processing personal data on paper or any other hard copy format, including portable devices.
University governance
> Data protection
Last reviewed 3 September 2025
PDF 132KB
Policy
Privacy Notice - Employability and Careers
Transparency information for data subjects who engage with the University's Employability & Careers team and services.
University governance
> Data protection
Last reviewed 2 July 2025
PDF 110KB
Policy
Data Protection - Data Processing Terms and Conditions
Agreement clauses for third parties outwith the UK processing personal data on behalf of Edinburgh Napier University
University governance
> Data protection
Last reviewed 7 July 2025
PDF 150KB
Policy
Data Protection - Data Processing Terms and Conditions (in UK)
Agreement clauses where data processing is being undertaken on behalf of the University by a supplier under contract.
University governance
> Data protection
Last reviewed 17 March 2025
PDF 150KB
Policy
Data Protection - Data Sharing Agreement-General Terms and Conditions (Within UK and Adequate Countries)
General terms and conditions for data sharing agreements with other data controllers within the UK and / or adequate countries.
University governance
> Data protection
Last reviewed 17 March 2025
PDF 332KB
Policy
Data Protection - International Data Transfer Agreement-Part 4 Mandatory Clauses
International Data Transfer Agreement (IDTA) part 4 mandatory clauses
University governance
> Data protection
Last reviewed 17 March 2025
PDF 289KB
Policy
Data Protection Policy Statement
This document outlines Edinburgh Napier University's commitment to protecting the rights and freedoms of individuals with respect to the processing of their personal data.
University governance
> Data protection
Last reviewed 4 March 2025
PDF 130KB
Policy
Privacy Notice - Colleague Leaver Survey
Privacy Notice to be provided for colleagues who are leaving the University and would like to leave feedback about their experience working at Edinburgh Napier University.
University governance
> Data protection
Last reviewed 12 November 2025
PDF 122KB
Policy
Privacy Notice - Data Lab MSc Scholarship
Layered privacy notice.
University governance
> Privacy notice
Last reviewed 17 December 2024
PDF 97KB
Policy
Privacy Notice - Edinburgh College Flexible Workforce Development Fund (FWDF) Courses
Layered privacy notice.
University governance
> Privacy notice
Last reviewed 17 December 2024
PDF 131KB
Policy
Privacy Notice - Court Members
Privacy notice relating to Court members data.
University governance
> Privacy notice
Last reviewed 5 July 2018
PDF 216KB
Policy
Privacy Notice - ENgage Gym
Layered privacy notice.
University governance
> Privacy notice
Last reviewed 17 December 2024
PDF 94KB
Policy